Overview

Job Location:
Ontario Health – Toronto, ON

Want to make a difference in your career?  Consider this opportunity.

Reporting to the Senior Director, Corporate & Strategic Planning and working closely with the Strategy & Planning portfolio team, the Program Manager, Ministry Liaison, will act as a relationship manager and will support key governance tables between the agency and the Ministry of Health and the Ministry of Long-term Care. We are seeking a confident thought leader, team player and self-starter who will keep up-to-date on key OH initiatives, anticipate and propose strategic agenda items, drive actions through strong collaboration with stakeholders, manage key projects, and provide overall business support to the Senior Director.  

The incumbent will work closely with the Senior Director, Corporate & Strategic Planning and  portfolio directors on a broad range of internal initiatives, ensuring strong program support, project coordination, documentation, and reporting.  

This role will demonstrate a high level of collaboration and teamwork, sharing information and working in partnership with the portfolio team and colleagues across the agency as well as the ministries.
 

Here is what you will be doing:

Program Management /Support

  • Support the portfolio leadership business partners to drive and align strategic programs and initiatives with key organizational objectives.

  • Collaborate with peers to recommend and set informed, strategic agendas for the key governance tables with the Ministries and ensure effective follow-up on items of strategic importance.

  • Support the Senior Director, Corporate & Strategic Planning in liaising with key government stakeholders on corporate accountabilities, reporting, and planning instruments.

  • Provide guidance for initiatives resulting from discussions at the governance tables.

  • Develop, optimize, document, and standardize sustainable processes across the programs, sharing best practices across the portfolio.

  • Monitor major policy and political developments that may impact OH or that can be leveraged to build 

Project Coordination

  • Lead and participate on a variety of projects as assigned by the Senior Director, Corporate & Strategic Planning

  • Develop and monitor project plans, track and follow-up on risks, accurately report progress against milestones to keep initiatives on schedule.

  • Coordinate activities of projects; determine project priorities, set project milestones

  • Develop and schedule project work plans, in accordance with project specifications and guidelines

  • Develop strong working relationships and maintain open communication with key stakeholders and team members 

  • Leading consultations and meetings with management, project teams, and stakeholders

  • Monitor specific deliverables, timelines, and communications

  • Follow-up on team member commitments and proactively identify issues and risks

  • Analyze and consolidate project scorecards

Business Support

  • Act as the liaison and work with the Senior Director, Corporate & Strategic Planning and, OH functional areas, key ministry stakeholders, and other stakeholders to develop, consolidate, and coordinate information in response to requests and requirements

  • Provide support to the Senior Director, Corporate & Strategic Planning to ensure timely and accurate information is prioritized, researched, analyzed, and summarized on current and emerging issues to support OH’s strategic priorities

  • Responsible for planning deliverables, coordinating with other teams, obtaining management approvals etc.

  • Work in partnership with portfolio team members in the preparation of assessments, reports, business cases and presentations.

Here is what you will need to be successful:

Education and Experience

  • Graduation from university; or equivalent education and experience

  • Minimum of 3 to 5 years’ project management experience

  • Broad public policy and relationship management experience

  • Minimum of 3 to 5 years’ experience with ministry or government agency

  • PMP designation is an asset

Knowledge and Skills

  • Ability to exercise sound judgement and maintain confidentiality

  • Political acuity and effective stakeholder management and relationship building skills

  • Exceptional organizational, time-management, critical thinking, and problem-solving skills

  • High degree of professionalism, flexibility, and adaptability.

  • Excellent interpersonal and business relationship management skills, with the ability to work with all levels of the organization

  • Strong communication skills, both written and verbal, compelling stakeholders to action in a collaborative manner

  • Excellent attention to detail

  • Ability to work both independently and as a team player 

  • Strong business acumen across all major business disciplines (finance, HR, IT, etc.)

  • Familiarity and comfort working in a fast-paced, growing, and multi-priority environment

  • Expert knowledge of Microsoft Office tools and ability to create visually compelling presentations

  • Knowledge of Workday solution is an asset

Employment Type: Permanent

Location: Ontario (currently virtual; subject to change)

Note: As part of the initial recruitment screening process, Applicants must confirm that they are Fully Vaccinated against COVID-19. If Applicants are not Fully Vaccinated, they will be asked to identify any accommodation needs pursuant to a protected ground under the Code. If no such accommodation is identified, the Applicant will not be eligible to proceed through the recruitment process.
 

Job Posting Close Date:

January 28, 2022