Overview
Job Location:
Penn State University Park
APPLICATION INSTRUCTIONS:
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CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
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CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
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If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The HUB-Robeson Center finance and budget office is seeking a motivated and experienced Financial Staff Assistant 3 to join the HUB-Robeson Center team.
Responsibilities will include, but are not limited to the following:
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Manage the contract process by using SharePoint, Adobe, and SIMBA (Penn State’s System for Integrated Management, Budgeting, and Accounting). Ensure contracts are completed correctly and in accordance with university policies and guidelines.
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Prepare NON-POs in SIMBA for all contracts.
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Process, prepare, and review weekly billing invoices using 25LIVE, FreshBooks, the HUB-Robeson Center invoicing system, and SIMBA for HUB-Robeson Center and Schwab Auditorium reservations.
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Track all SIMBA financial entries to ensure they are processed through all appropriate approval paths before month-end.
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Monitor and reconcile purchasing card transactions in SAP concur, the university purchasing card software program.
Successful candidates should demonstrate outstanding interpersonal, organizational and communication abilities, the ability to multi-task, demonstrate a high level of attention to detail, and accurate record management. Ability to work independently yet function within a team-driven organization is a must. In addition, this position must be able provide exceptional customer service to a diverse group of customers.
Knowledge of Workday/Worklion, SIMBA (System for Integrated Management Budgeting and Account) and SAP Concur (reimbursement system) highly desirable but not required, working knowledge of SharePoint, Adobe and Microsoft Excel is desired.
This position typically requires a high school diploma or higher plus 3 years of related experience or an equivalent combination of education and experience.
Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster
Penn State Covid-19 Vaccination or Testing Requirements
Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.
University Park, PA
