Overview
Job Location:
Penn State University Park
APPLICATION INSTRUCTIONS:
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CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
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CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
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If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
POSITION SPECIFICS
The Payroll Department, part of Penn State’s Finance and Business organization, is seeking a Payroll Associate to support payroll operations across the University. This position plays a critical role in ensuring accurate and compliant payroll processing for faculty, staff, and student employees. As a key member of the payroll team, the Payroll Associate will collaborate across multiple departments and maintain a strong focus on customer service, attention to detail, and continuous improvement. This role reports to the Payroll Supervisor and supports Penn State’s commitment to integrity, respect, and inclusive excellence.
This position offers a flexible hybrid work schedule, with a requirement to be on campus at least two days per week at University Park.
Key Responsibilities
- Process and validate payroll transactions in Workday for all employee groups, including student workers
- Ensure compliance with federal, state, and local payroll laws and university policies
- Investigate and resolve payroll discrepancies or employee inquiries related to compensation, taxes, or deductions
- Assist in the distribution of W-2/W-2c forms and other year-end documentation
- Support coordination with HR, Finance, and departmental partners on payroll-related matters
- Document payroll procedures and recommend process improvements
- Provide high-quality customer service via phone, email, and in-person communication
Who we are looking for
- Demonstrated knowledge of payroll practices, payroll tax regulations, and gross-to-net calculations
- Strong attention to detail, organization, and communication skills
- Ability to manage confidential information with discretion
- Experience using Workday Payroll or similar HCM/ERP systems preferred
This position is filled at the Intermediate Support level.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $42,100.00 – $61,000.00.
Salary Structure – Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
