Overview

Job Locations:
Santa Monica, CA (Greater Los Angeles Area)
Pittsburgh, PA
USA – Remote
Washington, DC (DC Metro Area)

Job Type:

Regular

RAND is seeking a Contract Administrator to join our Contract Grant & Procurement Services department on the Contract Team. This team primarily supports RAND’s research agreements sponsored by federal, state and local governments, as well as non-profit, international, and private industry sector organizations. As a Contract Administrator, you will collaborate with RAND leaders and staff across research units to provide cradle-to-grave contract administration. This position requires a high degree of multi-tasking skills for a portfolio of varying agreement types and a wide sponsor base.

You may perform any or all of the following duties:

  • Review proposal requirements (e.g., RFP/RFQs and funder guidelines) to ensure RAND’s eligibility to submit proposals for work with a wide array of sponsors.

  • Attend proposal kick-off meetings where you will advise RAND research staff regarding proposal preparation, timelines, and interpretation of sponsor requirements.

  • Coordinate the proposal budget approval process and prepare RAND’s business proposals.

  • Package required proposal components and submit to sponsors.

  • Review contract agreements to ensure that the terms and conditions are in accordance with RAND’s policies and mission.

  • Develop negotiation strategies and draft mutually acceptable terms and conditions consistent with RAND’s policies and the sponsor’s objectives.

  • Monitor active awards for compliance with sponsor’s and RAND’s requirements.

  • Maintain and manage accurate electronic files and documentation.

  • Serve as a primary liaison to RAND’s internal and external partners on substantial/sensitive contractual/business matters.

  • Coordinate the award close-out process.

Knowledge and Skills

  • Knowledge of US Government contracting requirements and regulations (FAR/DFAR/UG).

  • Knowledge of various financial and non-financial agreements, and how they influence all aspects of project implementation, administration, and compliance.

  • Ability to research, interpret, and communicate requirements to ensure RAND’s rights and obligations are protected.

  • Ability to clearly and effectively communicate with internal and external partners, remotely and in person.

  • Ability to establish strategic and collaborative working relationships with internal and external partners.

  • Ability to manage a large volume of tasks, and competing priorities in a reliable, efficient manner.

Attributes

  • Critical thinker who likes to help create solutions rather than wait for someone else to solve challenges.

  • Strong communication skills – ideal candidate will be able to communicate effectively with colleagues, sponsors and others.

  • Organized and able to prioritize multiple deadlines.

  • Team player, enjoy working with people at all levels and people enjoy working with you.

  • High level of attention to detail.

Qualifications

  • Experience with Excel and Adobe Acrobat Professional preferred.

  • Experience with Workday and/or Salesforce a plus.

  • Experience working in a nonprofit organization a plus.

Education & Experience

  • Minimum BA/BS

  • Minimum of 6 years related experience in a government contracting environment

Location

Santa Monica, CA or Pittsburgh, PA or Washington, DC (Hybrid Remote

Or Fully Remote)

Salary Range

$82,100 – $122,100

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate’s work experience, education/training, skills, expertise; and internal equity. The salary range includes base pay plus RAND’s sabbatic pay (which provides additional compensation above base pay when vacation is taken). In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more.   

Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet