Job Locations:
Santa Monica, CA (Greater Los Angeles Area)
Pittsburgh, PA
USA – Remote
Washington, DC (DC Metro Area)

Job Type:


RAND is seeking a Contract & Grant Administrator to join our Contract Grant & Procurement Services department on the Foundation Team. This team primarily supports RAND’s research agreements sponsored by foundations. As a Contract & Grant Administrator, you will collaborate with RAND leaders and staff across research units and in Development to provide cradle-to-grave contract and grant administration.

You may perform any or all of the following duties:

  • Review proposal requirements (e.g., RFP/RFQs and funder guidelines) to ensure RAND’s eligibility to submit proposals for work with a wide array of sponsors, including but not limited to Foundations.

  • Collaborate with Development to ensure foundation relations are strongly supported.

  • Attend proposal kick-off meetings where you will advise RAND research staff regarding proposal preparation, timelines, and interpretation of funder requirements.

  • Coordinate the proposal budget approval process and prepare RAND’s business proposals.

  • Package required proposal components and submit to funders.

  • Review contract and grant agreements to ensure that the terms and conditions are in accordance with RAND’s policies and mission.

  • Develop negotiation strategies and draft mutually acceptable terms and conditions consistent with RAND’s policies and the funder’s objectives.

  • Monitor active awards for compliance with funders’ and RAND’s requirements.

  • Oversee the preparation of project status reports and submit project financials to funders.

  • Maintain and manage accurate electronic files and documentation.

  • Serve as a primary liaison to RAND’s internal and external partners on substantial/sensitive contractual/business matters.

  • Coordinate the award close-out process.

Knowledge and Skills

  • Knowledge of various financial and non-financial agreements, and how they influence all aspects of project implementation, administration, and compliance.

  • Ability to research, interpret, and communicate requirements to ensure RAND’s rights and obligations are protected.

  • Ability to clearly and effectively communicate with internal and external partners, remotely and in person.

  • Ability to establish strategic and collaborative working relationships with internal and external partners.

  • Ability to manage a large volume of tasks, and competing priorities in a reliable manner.


  • Critical thinker who likes to help create solutions rather than wait for someone else to solve challenges

  • Strong communication skills – ideal candidate will be able to communicate effectively with colleagues, clients and others.

  • Organized and able to prioritize multiple deadlines

  • Team player, enjoy working with people at all levels and people enjoy working with you

  • High level of attention to detail

Basic Qualifications

  • Minimum BA/BS

  • Minimum of 6 years related experience

  • Experience with Excel and Adobe Acrobat Professional preferred.

  • Experience with Workday and/or Salesforce a plus.

  • Experience supporting a Development Office or working in a nonprofit organization a plus.


Santa Monica, CA or Pittsburgh, PA or Washington, DC (Hybrid Remote)

Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet