Job Locations:
Santa Monica, CA (Greater Los Angeles Area)
Pittsburgh, PA
Washington, DC (DC Metro Area)

Job Type:


RAND is seeking a Contract & Grant Administrator to join our Contract Grant & Procurement Services department on the Foundation Team. This team primarily supports RAND’s research agreements sponsored by foundations. As a Contract & Grant Administrator, you will collaborate with RAND leaders and staff across research divisions and Development to provide cradle-to-grave contract and grant administration.

You may perform any or all of the following duties with oversight from the Foundation Team Manager:

  • Review proposal requirements (e.g., RFP/RFQs and funder guidelines) to ensure RAND’s eligibility to submit proposals for work with a wide array of sponsors, including but not limited to Foundations.

  • Collaborate with Development to ensure foundation relations are strongly supported.

  • Attend proposal kick-off meetings where you will advise RAND research staff regarding proposal preparation, timelines, and interpretation of funder requirements.

  • Coordinate the proposal budget approval process and prepare RAND’s business proposals.

  • Package required proposal components and submit to funders.

  • Review contract and grant agreements to ensure that the terms and conditions are in accordance with RAND’s policies and mission.

  • Develop negotiation strategies and draft mutually acceptable terms and conditions consistent with RAND’s policies and the funder’s objectives.

  • Monitor active awards for compliance with funders’ and RAND’s requirements.

  • Oversee the preparation of project status reports and submit project financials to funders.

  • Maintain and manage accurate electronic files and documentation.

  • Serve as a primary liaison to RAND’s internal and external partners on substantial/sensitive contractual/business matters.

  • Coordinate the award close-out process.


  • Minimum BA/BS or equivalent experience


  • Minimum of 6 years related experience


  • Experience with Excel and Adobe Acrobat Professional.

  • Experience with Workday and/or Salesforce a plus.

  • Certification in Sponsored Research Administration a plus.

  • Knowledge of various financial and non-financial agreements, and how they influence all aspects of project implementation, administration, and compliance.

  • Ability to research, interpret, and communicate requirements to ensure RAND’s rights and obligations are protected.

  • Ability to clearly and effectively communicate with internal and external partners, remotely and in person.

  • Ability to establish strategic and collaborative working relationships with internal and external partners.

  • Ability to manage a large volume of tasks and competing priorities in a reliable manner.

  • Strong interpersonal skills and communication.

  • High level of attention to detail.


Santa Monica, CA or Pittsburgh, PA or Washington, DC (Hybrid Remote)

Salary Range

$82,100 – $122,100

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate’s work experience, education/training, skills, expertise; and internal equity. This position is overtime eligible. Successful candidates will be offered employment in a specific title, as determined by the candidate's education and experience. In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more. 

Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet