Job Location:
Atlanta, GA

Shepherd Center, located in Atlanta, Georgia, is a private, not-for-profit hospital specializing in medical treatment, research and rehabilitation for people with spinal cord injury, brain injury, stroke, multiple sclerosis, spine and chronic pain, and other neuromuscular conditions.

Join us in our mission to help people with a temporary or permanent disability, rebuild their lives with hope, independence and dignity, advocating for their full inclusion in all aspects of community life.

At Shepherd Center, you’ll discover a diverse and inclusive environment, enlightened leadership, a culture of teamwork, professionalism and mutual respect. If you are seeking career advancement, continuing education opportunities coupled with a welcoming and fun workplace, competitive compensation and employment benefits, visit our careers page to explore current openings.

The Grants Administrator is a key position in Research. In this position, the Grants Administrator is responsible for compliance with federal regulations, financial reporting, and grant submissions. This engaging role allows the Grants Administrator to take an active position in research administration. The ideal candidate has a detail oriented analytical mind, excellent people skills and is excited for a challenge in this fast-paced environment.

  • Maintains knowledge of and interprets granting agencies regulations, Uniform Guidance and Shepherd Center policy regarding the receipt and administration of grants and contracts 
  • Grant submissions – works closely with PIs (Principal investigators) to develop budget for project, obtain and organize letters of support, letters of collaboration, biosketches. Completes submission applications and submits applications to funding agencies via agency submission vehicle
  • Contract management – assists Operations Manager with monitoring of current contracts, expiration dates and communicates with funding agencies on renewals
  • Subaward Monitoring – responsible for tracking all subawards/subcontracts, update master spreadsheet, issue amendments as needed, track all invoicing and budgets
  • Review and monitor expense transactions for conformance with granting agency guidelines 
  • Set up and maintain excel spreadsheets for each grant or clinical trial to include financial and payroll data
  • Prepare monthly and/or quarterly invoices as necessary and monitors to ensure payments received
  • Monthly close – create invoices, trial balance and income statement reports in Workday
  • Works closely with Operations Manager on preparation for Shepherd fiscal year and Single Audit.
  • Acts as backup for preparation of interim and final financial status reports in accordance with funding agency guidelines
  • Acts as back up to establish new awards in Workday, assign grant worktag numbers, and work with department staff to ensure proper allocation of costs to new awards, especially payroll, timekeeping, expense, and stipends.
  • Acts as backup for preparation of monthly Admin account financials 
  • Backup for CRI (Crawford Research Institute) Administrative Assistant on Research matters
  • Backup for CRI Assistant Operations Manager
  • Other duties as assigned by Operations Manager
  • Practices proper safety techniques in accordance with Center and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.
  • Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process.

REQUIRED MINIMUM EDUCATION – Enter the minimum level of education required to successfully accomplish the essential duties of this job.

  • High School Diploma or equivalent
  • Bachelor’s Degree from a four-year college or university

REQUIRED MINIMUM CERTIFICATION – List the licenses, certifications and registrations required to perform the essential functions of this job.

  • Grant Management Certification – obtain and retain Certification

REQUIRED MINIMUM EXPERIENCE – List minimum level of experience needed to successfully accomplish the duties of this job.

  • 5 plus years Grant Management experience preferably in an Academic setting Preaward and Post award

REQUIRED MINIMUM SKILLS – List the knowledge, skills, abilities, personal characteristics and other “worker-based” factors necessary to perform the job.

  • Intermediate to Advanced Microsoft Office knowledge and skills especially Excel
  • Knowledge of Workday and experience with grants management capabilities
  • Knowledge of Uniform Guidance especially CFR (Code of Federal Regulations) Part 200
  • Experience with grant submission websites (grants.gov, era commons, ebrap, etc.)
  • Working knowledge of federal Payment Management System and Grantsolutions

PREFERRED QUALIFICATIONS – List the preferred but NOT required knowledge, skills, abilities, personal characteristics and other “worker-based” factors.

  • Highly organized
  • Team player
  • Ability to multi-task
  • Excellent communication skills
  • Ability to work in a fast-paced deadline driven environment
  • Ability to handle multiple priorities
  • Self-Starter, takes initiative
  • Independent worker, does not need close supervision

PHYSICAL DEMANDS – List the physical demands of this position. For example, does this job require that weight be lifted or forced to be exerted? If so, how much and how often?

  • Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time or exerting up to 15 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body

WORKING CONDITIONS – List any working/environmental conditions this job requires.

  • No potential for exposure to blood and body fluids

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.


  • Experience in a Research setting.
  • Excellent communication and Organizational Skills.
  • Availability and flexibility to work rotating shifts and overtime with little or no advance notice.
  • Must be able to work without direct supervision.
  • Strong organizational, customer service, and teamwork skills
  • Strong interpersonal and problem-solving skills
  • Intermediate knowledge of MS Office Applications.