Overview

Job Location:
Smith College

Controller’s Office

Job Description

Job Summary              

                                    

Support the accounting and compliance functions of the College. Prepare, review and post journal entries and reconcile accounts. Participate in monthly closing processes, including accrual calculations, postings and reconciliations for operating and capital activity. Post bank activity and credit card transactions and complete bank reconciliations. Maintain proficiency in Workday and support the Smith community in its use. Understand and enforce policies and procedures.  Assist in the preparation of the quarterly financial reports, annual audited financial statements, management reports, and required filings. Participate in continual process change and improvement.   Support other members of the Controller and Finance department as appropriate.

                                                            

Take appropriate actions to support a diverse workforce and participates in the College’s efforts to create a respectful, inclusive, and welcoming work environment.     

                                                

Essential Functions    

                                                

General Accounting (85%)     

                                                

A member of the accounting team, this position in instrumental in the general ledger closing process and production of timely and accurate financial information. Prepare and post journal entries.  Review and process journal entries prepared by others.  Complete account reconciliations for assigned areas and post adjusting journal entries. Support the account reconciliations of others. Post cash and credit card transactions. Research reconciling items and participate in the reconciliations of college bank accounts related to academic operations, foreign activities, accounts payable, cash sales, and gift receipts. Reconcile online and credit card payments. Review unclaimed checks and support the escheatment process. Assist in the preparation of compliance and management reports and support the annual audit process. Respond to inquiries and research questions from stakeholders. Support the management of the student loan portfolio. Assist in the preparation, coordination, and implementation of accounting policies and processes of the College. Provide guidance and training to departments in the use of financial systems and with accounting matters.    

                                                

Other Functions         

                                                

Other (15%)                                                    

Assist the accounting, payroll and student employment teams in projects and processes. Serve as backup for other team members.

Perform other duties as assigned.

                                                            

All employees are expected to participate in the College’s efforts to create a respectful, inclusive, and welcoming work environment.                        

                         

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)           

                                            

Bachelor’s degree and three years of relevant experience and/or an equivalent combination of education and experience. Demonstrated intermediate accounting knowledge; non-profit and higher education experience preferred.

                                                            

Experience working with individuals from diverse backgrounds.                  

                                    

Preferred Qualifications        

                                                

Master’s degree and/or professional certification such as CPA preferred. Workday experience.            

                                       

Skills                

                                    

Excellent written and oral communication skills. Demonstrated customer service experience in supporting users with accounting processes and systems. Deadline and detail oriented. Analytical approach to complicated reconciliation and data problems. Advanced MS Excel skill and proficiency with MS and Google suites and complex cloud-based financial systems.  Familiarity with database queries and reports.  Ability to organize and prioritize work, take initiative, resolve problems, and manage multiple tasks. Capacity to work independently and part of a team. 

                                                            

Additional Information          

                                                

For the care and safety of our community, Smith College requires that all employees be vaccinated as a condition of employment and as such, the incumbent will be required to be immunized against COVID-19 on or before their first day of employment. Proof of vaccination status will be required. Individuals may seek medical or religious exemption with HR, but must do so prior to their arrival.                                                      

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . You may combine your resume and cover letter into a single file or attach multiple files to your application, but BE SURE you have provided all attachments BEFORE SUBMITTING your application.

You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

October 18, 2021

Compensation Grade:

Grade K Exempt

Position Type:

Regular

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts.  A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.