Job Location:
Hoboken, NJ – Main Campus

Job Description

The Assistant Registrar, Academic Records reporting to the Associate Registrar, will be a key resource for the Office of the Registrar team and provide outstanding customer service to students and other campus constituents.  The ideal candidate must have a service-oriented attitude and demonstrate a commitment to continuous service improvement and student success.  The incumbent will be an effective and diplomatic communicator who exercises appropriate judgement for service delivery whether independently or as part of a team.  They will collaborate with academic and administrative units regarding student record services.  

Principle Duties and Responsibilities
•    Manages and maintains student academic records using appropriate software
•    Resolves system issues pertaining to student records, registration and program completion
•    Supervises the program completion process from application to conferral
•    Provides comprehensive reporting for graduation candidates to key stakeholders including the Board of Trustees and faculty
•    Manages student eligibility for graduation and associated communication with students and academic officials across various platforms
•    Implements policy, procedure and curriculum changes including Workday system updates as appropriate working in close collaboration with the team
•    Supervises data storage according to the record retention policy for program completion
•    Manages and coordinate the diploma process including vendor and campus communication
•    Processes batch data transfers; analyzes and resolves associated errors
•    Liaison to academic officials concerning University policy/procedures and compliance issues
•    Resolves and troubleshoots enrollment and record-related business processes and requests
•    Manages the documentation and training materials for program completion and other processes
•    Develops and provides training and support to faculty, staff and students on program completion and other student services using various platforms
•    Maintains webpages; generates and proofreads correspondence; prepares and distributes communications; maintains appropriate files and records in close collaboration with the team
•    Updates student transfer credit for incoming and continuing students
•    Processes National Student Clearinghouse verifications and record updates 
•    Assists with implementation of new functions/processes in the Registrar’s Office 
•    Assists with enrollment of special populations e.g. Pre-College, STEP, CUFE, Dual Enrollment, etc.
•     Supports front-line staff and student workers in collaboration with the management team
•    Other duties as assigned

•    Bachelor’s degree required
•    Minimum of five years of higher education experience, preferably in the Registrar’s Office
•    Some supervisory experience required
•    Expertise in Microsoft Office (Outlook, Excel, Word, and PowerPoint) and other document management tools including Google Drive, OneDrive and other solutions
•    Workday experience preferred; experience with a student information system required
•    Strong computer proficiency and the ability to quickly learn and assimilate new systems and information
•    Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands; respond with appropriate urgency to situations that arise and solve difficult problems proactively, efficiently and with diplomacy
•    Proven ability to work independently and as part of a team. Ability to accept direction on assignments and work with minimum supervision, building support from colleagues where applicable
•    Maintain utmost confidentiality and discretion in all things, handling confidential and non-routine information with tact
•    Strong customer service orientation
•    Excellent written and verbal communication skills, with the ability to communicate well with both internal and external constituents at all levels
•    Excellent attention to detail and exceptional follow-up and follow-through skills
•    Familiar with record retention policies; data privacy policies and procedures (FERPA) and other generally accepted AACRAO guidelines, federal, state and regulatory requirements; academic policies and procedures


Office of the Registrar Operations

General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact [email protected]

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: http://www.stevens.edu/sit/police