Overview

Job Location:
Hoboken, NJ – Main Campus

Job Description

Job Description

Stevens Institute of Technology has been Certified™ by Great Place to Work®. The prestigious award is based entirely on what current employees say about their experience working at Stevens. This year, 75% of employees said Stevens is a great place to work — 18 points higher than the average U.S. company. It takes a team of extraordinary talent to propel a University on the rise. When you work at Stevens, you join a talented, diverse, and inclusive community of employees who work together to support the education, research, and innovation mission of the University. 

Stevens Institute of Technology is a premier, private research university in Hoboken, New Jersey, overlooking the Manhattan skyline. Since its founding in 1870, technological innovation and entrepreneurship have been the hallmarks of Stevens’ education and research. Academic and research programs spanning finance, computing, engineering, and the arts expand the frontiers of science and leverage technology to confront the most challenging problems of our time. Stevens is home to two National Centers of Excellence — the Maritime Security Center (MSC) and the Systems Engineering Research Center (SERC) — as well as leading-edge scholarship and research centers in disciplines such as artificial intelligence, machine learning, and cybersecurity, including the Stevens Institute for Artificial Intelligence (SIAI); biomedical engineering, healthcare and life sciences; complex systems and networks; data science and information systems; financial systems and technologies, including the Center for Research toward Advancing Financial Technologies (CRAFT); and resilience and sustainability.

POSITION SUMMARY

The Stevens Office of Sponsored Programs (OSP) serves the University’s central business function of providing pre-award and non-financial post-award research administration services to the research community.  This position provides the ideal candidate the opportunity to expand their research administration expertise and drive their career forward. The university provides employees with a competitive benefits package that includes health insurance, retirement plans, and paid leave. In addition to other programs and services, we offer robust free training access through LinkedIn Learning, Academic Impressions, and professional conference opportunities. We also support membership in NCURA and SRAI professional associations. 

The OSP Senior Contract and Grant Specialist – Non-financial Post Award reports to the Associate Director of Research Administration – Non-financial Post Award. This position offers the option to work remotely full-time or hybrid. In this role, the OSP Senior Contract and Grant Specialist – Non-financial Post Award provides the following services:

  • Manages an assigned portfolio of grants, contracts, and other agreements from a diverse pool of sponsors including DoD, NSF, NIH, NASA, DOE, NOAA, NJ State, Foundations, Corporations, and international entities.
  • Award set-up and management.
  • Processing post-award modifications.
  • Tracks and ensures timely submission of project deliverables.
  • Maintains sponsored award data and auditable records for award portfolio.
  • Provides subject matter expertise in sponsored award management and administration in accordance with 2 CFR 200 Uniform Guidance and/or other award terms and conditions. 
  • Data verification and systems integration analysis, planning, and development in preparation for migration to new research administration software.
  • Training new Contract and Grant Specialists.
  • Conducting regular quality reviews of data entered into institutional and OSP research databases.

REQUIRED SKILLS

  • Ability to work with a high level of accuracy in a fast-paced environment with multiple deadlines.
  • Ability to work independently as well as cooperatively in a team environment.
  • Experience with grant management systems such as InfoEd.
  • Experience with federal award management systems such as Research.gov, NIH Commons, ASSIST, NSPIRES, GrantsOline, GrantSolutions, Grants.gov/Workspace, and EBRAP.
  • Experience with institutional financial systems such as Kuali KFS and Workday Financials.
  • Subject matter expertise in federal, state, and other sponsor regulatory requirements as well as institutional policies that govern sponsored programs.
  • Thorough knowledge of compliance regulations in all areas of research administration including Conflicts of Interest, Human Subjects, Animal Welfare, Export Controls, Biosafety, Responsible Conduct of Research, and Environmental Safety.
  • Extensive experience in managing grants, cooperative agreements, and contracts from federal agencies (such as DoD, NIH, NSF, DOE) as well as State agencies, foundations, and corporate sponsors.
  • Extensive experience in processing post-award modifications such as no-cost extensions, significant budget revisions, changes in key personnel, PI transfers, and other actions requiring prior approval.
  • Provides input in the development of internal policies and procedures regarding grant and contract proposals and applications.
  • Engages in professional development activities to remain informed on federal regulatory changes and best practices in the field of research administration.
  • Provides research administration training and support services to department administrators and faculty as needed.

QUALIFICATIONS, SKILLS AND KNOWLEDGE

Required Experience:

  • Master’s degree in Business or related field.
  • 5+ years’ experience
  • Additional years of experience in senior or lead positions may serve in lieu of an attained Masters Degree.

Preferred Experience:

  • CRA certification or willingness to sit for CRA exam within the first year of employment.
  • Member of NCURA, SRAI, or other professional research administration associations.
  • 3-5 years of managerial experience; creating and modifying processes and policies; and direct sponsor interface and negotiation experience.

Compensation

Grade 7

Stevens values diversity and seeks candidates who can contribute to a welcoming climate for students, faculty, and staff of all races and genders. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from qualified women and minority candidates as well as veterans and individuals with disabilities.

Department

Office of Sponsored Programs- Non-Financial Post Award

General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Academic Submission Guidelines 

Please submit a cover letter, curriculum vitae, research statement, a teaching statement that includes teaching interests and philosophy on inclusive classroom practices, and a student success statement addressing how you will contribute to an academic environment at Stevens that supports the success of students of all backgrounds, and contact information for at least three references. The student success statement could include your own participation or experience with programs, professional development, and/or engagement with students of diverse backgrounds, as well as plans for advancing these areas at Stevens. 

Still Have Questions?

If you have any questions regarding your application, please contact Jobs@Stevens.edu

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. 

  

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. 

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: https://www.stevens.edu/police