Job Location:
Hoboken, NJ – Main Campus

Job Description

Reporting to the Director of Davidson Laboratory, the Research Project Manager provides support to the Director of Davidson Laboratory, as well as research faculty and staff, working in coordination with the SES Finance team, the Office of Sponsored Programs, and the Office of Sponsored Accounting.  The Davidson Laboratory is Stevens Institute of Technology's renowned marine research laboratory. The Davidson Laboratory operates in two primary areas, marine monitoring and forecasting and experimental marine hydrodynamics (ship design and evaluation), and includes approximately 30 research faculty and staff members.

Essential Duties and Responsibilities

  • Manage Davidson Laboratory research accounts in coordination with research faculty, SES Finance, and the Offices of Sponsored Programs and Sponsored Accounting, including but not limited to:
    • Assisting faculty with research budgets for various sponsored accounts
    • Understanding research budget development, and initiating post-award modification by requesting on behalf of the PI in compliance with the university and sponsor requirements
    • Monitor project financials including purchase orders, processing invoices, and submitting expense reports.
  • Prepare various monthly reports for Davidson Laboratory research faculty as needed and directed, including financial projections, monthly expenditures and remaining balances on operational and sponsored research accounts.
  • Support the preparation of non-technical parts of proposals and proposal budgets, in coordination with the Office of Sponsored Programs, for research faculty and staff in Davidson Laboratory.
  • Assist with human resource needs (related to research personnel), including the creation of requisitions in Workday, printing candidate résumés and coordinating interviews for post-doctoral, research assistant, and student positions.
  • Organize monthly Laboratory-wide meetings and present project financial reports.
  • Engage communication with the Office of Sponsored Programs for Workday payroll requests and other sponsored administrative compliances.
  • Assist all Davidson Laboratory research faculty and staff in fulfilling administrative functions
  • Collaborate with other academic and administrative units on relevant matters and external constituents, as needed.
  • Other duties, as required.


  • Bachelor’s degree or equivalent administrative professional experience  
  • Minimum of 2 years of relevant experience, preferably in higher education or other industry experience
  • Experience in basic office management and a familiarity with fundamental accounting practices

Other Requirements

  • Expertise in Microsoft Office – Outlook, Excel, Word, and PowerPoint and other document management tools including OneDrive and SharePoint
  • Strong computer proficiency and the ability to quickly learn and assimilate new systems and information 
  • Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands 
  • Ability to be both highly efficient and effective. Must be resourceful yet know when to ask questions and for help 
  • Ability to maintain and project a professional image at all times with exemplary poise and diplomacy 
  • Maintain utmost confidentiality and discretion in all things, handling confidential and non-routine information with tact 
  • Strong customer service orientation 
  • Excellent communication skills, with the ability to communicate well with both internal and external constituents at all levels 
  • Excellent attention to detail and exceptional follow-up and follow-through skills 
  • Ability to plan, organize and coordinate large and small projects through to completion 
  • Proven ability to work independently and as part of a team. Ability to accept direction on assignments and work with minimum supervision, building support from colleagues where applicable 


Davidson Laboratory

General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact [email protected]

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

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