Overview

Job Location:
Dallas TAMHSC

Job Title

Program Coordinator II

Agency

Texas A&M University Health Science Center

Department

Oral Surgery

Proposed Minimum Salary

$4,811.73 monthly

Job Location

Dallas, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education.

What we want

The Health Science Center (HSC) is looking for a Program Coordinator II to serve as a member of the Oral and Maxillofacial Surgery team at the College of Dentistry. We desire an individual who subscribes to and supports our commitment to the vision and mission of the department, the College and Texas A&M Health Science Center and exemplifies our core values of excellence, quality, integrity, leadership, professionalism, and diversity and inclusion.

The Program Coordinator II works closely with the Program Director, Department leadership, and internal and external stakeholders to ensure accrediation standards are met and exceeded. They will support the needs of the oral and maxillofacial surgery residency program, and faculty as needed. The successful applicate will have exemplary communication skills, adminstrative and organziational skills, and understand the demands of supporting a high performance program. This person must be professional, able to maintain confidential data, and enjoy working on a team or on their own. If this is you, we invite you to apply to become a member of our team.

Required Education:

  • Bachelor’s degree or equivalent combination of education and experience

Required Experience:

  • Four years of program administration experience or equivalent

Required Special Knowledge, Skills, and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.
  • Ability to multitask and work cooperatively with others.
  • Strong interpersonal and organizational skills.

Preferred Education:

  • Masters Degree

Preferred Experience:

  • Experience in Graduate or Graduate Medical Education

Preferred Special Knowledge, Skills, and Abilities:

  • Knowledge of Accreditation Standards and Documentation
  • Knowledge of HIPAA and FERPA
  • Proficiency in Microsoft 365 applications
  • Experience working with diverse individuals and communities

Job Responsibilities

Program Coordination

  • Work with the Program Director to maintain and document CODA accreditation standards, program records, databases, and comprehensive files on all OMS residents in the department and students participating in our programs. Oversee faculty, resident, and program evaluations.
  • Compile and analyze program statistics.
  • Plans and executes program events.
  • Schedules rotations, conferences, seminars, lectures, meetings and workshops, semi-annual reviews, and organizes residency interviews.
  • Develop and maintain relationships with stakeholders, including outside partners and affiliates; track and maintain contracts; assist in developing goals and objectives, policies and procedures.
  • Oversee the externship program processes and medical student rotations.
  • Respond to inquiries regarding OMS program offerings.
  • Identify and recommend program improvements and develop and oversee projects for implementation.

Administration

  • Process faculty payroll actions in the Workday system. Verify monthly payroll.
  • As needed, assists with verifying biweekly payroll and staff position changes in Workday.
  • Supports HR-related processes within the department and advises the department head on processes related to Workday.
  • Maintains personnel files and tracks training compliance.
  • Provide cover for the department administrative assistant and assist faculty as needed

Fiscal and Budget Support

  • Oversees daily fiscal and purchasing activities related to the residency program and assists in preparing and monitoring budgets for programs and events.
  • Support department-level allocations.
  • Create expense and travel reports.
  • Assists in identifying funding opportunities.

Other Duties

  • Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate, specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.