Overview

Job Location:
College Station TAMU

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Dean Of Liberal Arts

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values.

Who we are

The College of Liberal Arts of Texas A&M University prides itself in achieving our mission of producing well-rounded leaders, equipped to make credible and prolific contributions to society. We touch the educational experience of virtually every undergraduate and some graduate students of Texas A&M. Whether they are participating in our core curriculum offerings, advanced courses in majors across fields in the humanities, social sciences, or outside the classroom in transformational experiences such as study abroad, forums for practicing civil discourse, and outreach to a wide variety of community partners. Learn more about our initiatives, and success stories by visiting our website: https://liberalarts.tamu.edu/.

What we want

The Business Coordinator I provides business support and coordination of a variety of business activities, including reviewing business documents for the unit head and assisting in developing, monitoring, and reporting accounts and unit budget data as directed. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary Range: $35,568 – $42,868.80

Position Details: Ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented. Ability to build strong working relationships and a positive work environment.

Special Note: A cover letter and resume are strongly recommended. You may upload them on the application under the CV/Resume section.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website. For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website.

Required Education and Experience:

  • Bachelor’s degree or equivalent combination of education and experience

  • Two years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

  • Knowledge of word processing and spreadsheet applications

  • Interpersonal and communication skills

  • Planning and organizational skills

  • Ability to multitask and work cooperatively with others 

  • Ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented

  • Ability to build strong working relationships and a positive work environment

Preferred Knowledge, Skills, and Abilities:

  • High degree of self-initiative and ability to think and work independently

  • Working knowledge of Workday, FAMIS/Canopy, Aggiebuy, CitiDirect, Concur, and I-Payments

  • Working knowledge of university disbursement policies

Responsibilities:

  • Accounts Payable/Accounts Receivable – Coordinates purchasing and accounts payable activities for the unit. Audits transactions, investigates errors, and takes appropriate corrective action. Reconciles vendor invoices with appropriate backup to ensure charges are accurate. Interprets and applies System policies and regulations and University Rules as they pertain to financial transactions. Enters vouchers and requisitions in FAMIS/Aggiebuy. Processes interdepartmental transfers (IDTs), department budget requests (DBRs), departmental correction requests (DCRs), and I-payments. Posts transactions in the accounting system. Collects data and responds to inquiries from vendors. Serves as liaison with Financial Management Operations (FMO). Serves as Payment Card allocator. Reviews receipts for any discrepancies and reallocates charges to appropriate object code and accounts. Monitors incoming revenue and transactions related to field trips and placement exams. Serves as backup for processing Texas A&M Foundation vouchers and transfers. Serves as backup for posting department scholarships. Coordinates purchasing activities for the Business Hub and Advising Center. Processes participant payments. Facilitates department purchasing card use. Maintains purchasing card log. Collects and reviews purchasing card receipts. Generates monthly Quickbooks reports for faculty members and programs. Serves as liaison/first point of contact for vendors.

  • Travel – Assists departmental personnel with the preparation of travel authorization requests and expense reports in Concur. Audits travel authorization requests and expense reports in Concur. Ensures compliance with complex travel procedures for domestic and foreign trips. Tracks and analyzes departmental travel expenditures and provides periodic reports. Disseminates travel information and updates on rules and procedures. Composes unit business-related correspondence involving travel matters and inquiries. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate, specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.