Overview

Job Location:
College Station TAMU

Job Title

Financial Specialist I

Agency

Texas A&M University

Department

Payroll Services

Proposed Minimum Salary

$15.00 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values.

Who we are

Payroll Services at Texas A&M University oversees and manages the payroll process for numerous TAMU Systems members, institutions and agencies in accordance with Texas A&M System Policy and Regulations, University Rules and SAPS, as well as state and federal laws and regulations. These members include TAMU, TAMUCT, TAMUG, TAMHSC, TAMUS, TAMUT, and TDEM.  We review and finalize payroll for biweekly and monthly paid employees, process other employment related payouts, and serve as the resource for departments and colleges for all payroll related processes.

What we want

We are pleased to announce this opportunity to serve in our Financial Specialist I position. This individual will be responsible for:

  • Providing customer service, accounting, and clerical duties in a specialized field

  • Ensuring all payroll information received from campus departments is processed in a timely and accurate manner to ensure that TAMU employees are paid in a timely and accurate manner in accordance with rules and regulations

We foresee this individual will be team oriented, and be able to work effectively with others from diverse backgrounds. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description appeals to you, we invite you to apply to be considered for this great opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website. For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website.

Required Education and Experience:

  • High school graduation or any equivalent combination of education and experience

  • Four years of experience in a specialized financial field such as accounts payable, payroll, student accounts

Required Knowledge, Skills, and Abilities:

  • Excellent oral and written communication, customer service and problem-solving skills

  • Attention to detail

  • Ability to comprehend, apply and enforce rules and regulations

  • Working knowledge of word processing, spreadsheet programs and bookkeeping procedures

  • Ability to multi-task and work cooperatively with others

Preferred Education and Experience:

  • Business course(s) at a college level

  • Previous Texas A&M University experience in Payroll, Accounts Payable and other general business office experience

  • Previous experience in a specialized field such as payroll, CPA, accounts payable/accounts receivable

Preferred Knowledge, Skills, and Abilities:

  • Ability to use MS Word and Excel

  • Working knowledge of Workday, SSO, Texas A&M System Policy and Regulations, University Rules and SAP’s, and state and federal laws and regulations

  • Fundamental Payroll Certification (FPC) through American Payroll Associate

Responsibilities

  • Biweekly and Monthly Pay Calculation – Contribute to assigned team by working effectively with individuals of diverse backgrounds to review and process tasks. Review and process retroactive and related reports

  • Workday Inbox Tasks and Help Desk Tickets – Perform review and approval of Payroll Partner inbox tasks. Review data for accuracy and compliance. Answer questions, research and process requests via the VPFN answers ticketing system

  • HR Contact Assistance – Assist departmental payroll administrators as required via phone, email or ticketing system

  • Payroll Inputs – Perform data entry, review for accuracy, and ensure completeness and compliance of lump sum vacation payouts, deferral time off payouts, emoluments, employee deductions, payments to terminated employees and other payments plus exception

  • On Demand Payments and Emergency Checks – Perform review, calculation, and entry of manual checks processed out of the normal biweekly/monthly cycle requested by department either for same day distribution or on the next biweekly cycle

  • Team Assistance – Assist other teams as needed to review, research and process payroll data

  • Rules and Regulations Enforcement –Apply and enforce TAMU, State, and Federal rules and regulations

  • General – Review, update and create processes and procedures for the payroll-processing desk manual. Assist with the document imaging system through prepping and retrieving documents

  • Assist tax section, distribution and imaging with questions related to employee payments. Perform other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.