Overview

Job Location:
College Station TAMU

Job Title

Program Coordinator I

Agency

Texas A&M University

Department

International Affairs

Proposed Minimum Salary

$2,282.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values.

Who we are

The Bush School’s Economic Statecraft Program (ESP) is a national center of excellence for the study of economics and security that serves as a magnetic pole for bringing together and stimulating a growing body of scholarship on the topic of economic statecraft. The program brings together academics from around the world to collaborate on issues of economic statecraft. ESP is housed within the Department of International Affairs at the Bush School of Government and Public Service at Texas A&M University. The Bush School provides a rigorous two-year program that combines theoretical and practical instruction in the fields of international relations, international economics, security, international development, intelligence, diplomacy, and regional studies and leads to the Master of International Affairs (MIA) degree, with tracks of study in either International Development and Economic Policy (IDEP) or National Security and Diplomacy. Our faculty is made up of distinguished academics and career professionals who have held responsible positions in the field of international affairs. Among the career professionals are a former director of the United States Agency for International Development, a former United States ambassador to Kazakhstan and Latvia, a former deputy commander of U.S. Cyber Command and a former chief of counter-intelligence at the Central Intelligence Agency.  For additional information about the Economic Statecraft Program, please visit our website: https://bush.tamu.edu/economic-statecraft/

What we want

The Program Coordinator I, is responsible for a range of standard and complex administrative duties to support the Economic Statecraft Program’s operations and research agenda. The position will report directly to the program’s director and will be responsible for coordinating the program’s logistics and operations, particularly related to events, outreach, and day-to-day support including tracking budgets and coordinating activities with student workers.The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Position Details: This position is a part-time position of 75% FTE, working 30 hours per week.

Funding: This is a grant funded position and future employment may be contingent upon future funding.

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information: Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website. For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website.

Required Education and Experience:

  • Bachelor’s degree or equivalent combination of education and experience
  • Two years of program administration and/or coordination experience

Required Knowledge, Skills, and Abilities:

  • Administrative and organizational skills
  • Strong time management skills with the ability to prioritize work and meet deadlines
  • Ability to use technology to improve work practices and communication flows
  • Excellent oral and written communication skills (including the ability to draft/edit correspondence)
  • Knowledge of word processing, spreadsheet, and database applications
  • Ability to multitask and work cooperatively with others

Other Requirements or Other Factors:

  • This position is funded from grant and/or contract funding which is renewed under the provisions of the grantor of the contract
  • This position is a part-time position of 75% FTE, working 30 hours per week

Preferred Education and Experience:

  • Bachelor’s Degree in International Relations, Political Science, or Economics.
  • Experience in program management. Experience with Workday and federal grant administration
  • Experience in event management and event management software (Canva, RSVPify, etc)

Preferred Knowledge, Skills, and Abilities:

  • Full proficiency in Microsoft Office, Google Drive, Slack, and Zoom
  • Working knowledge of design and website software (Publisher, Photoshop)

Responsibilities:

  • Communications and Events – Coordinates logistics for program events and meetings, including managing schedules, booking travel, coordinating with speakers and attendees, arranging space and equipment/AV, and promoting events and research to internal and external audiences.   Liaises with panelists and/or co-sponsoring organizations and serves as main point of contact on events and meetings. Develops, edits, and updates program documents for internal and external audiences, particularly documents to promote events and program research. Runs and manages social media pages, including Facebook and Twitter.
  • Program Support – Assists the Director in overseeing student workers and establishing workflows to monitoring and support student efforts. Assists  the Director to effectively structure tasks, operations, and workflows to ensure tasks are completed efficiently and smoothly. Maintains programmatic records for all activities in Google Drive. Serves as a liaison and primary point of contact for the Center with internal and external audiences.
  • Budget and Contract Support – Assist the Director with budget and grant management, including processing reimbursements and payments through AggieBuy/Concur, monitoring program budgets, and coordinating payment for contracted services.
  • Editing and Research Support – Assists the Director and student researchers to edit and format papers for publication. On occasion, conducts independent research on topics related to the program. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.