Overview

Job Location:
TMCC – Truckee Meadows Community College – Dandini Campus

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at (775) 673-7168 or [email protected].

Job Description

Truckee Meadows Community College is recruiting for an Administrative Assistant 3 for the Math & Physical Sciences department. The Administrative Assistant 3 provides administrative support to the Department Chair and Faculty. This position requires a high level of organization, independent decision making, technical skills and mandatory office confidentiality. This position has responsibilities for greeting walk-in visitors, prioritize all calls and walk-ins according to importance. Communicate proper information to students concerning prerequisites; provide and explain information including applicable rules, regulations, guidelines, policies, and procedures with regard to the department; assist students when necessary to ensure successful enrollment into the proper class. The Administrative Assistant 3 is responsible for planning and ordering of supplies needed to maintain Math Department. Oversee, review, and interpret office budget. Submit budget reports from the WorkDay system. Compile PT/OVL budgets and budget projections when requested. Communication between faculty, students, staff and other departments is of the upmost importance and other duties as assigned. 

Required Qualifications

Graduation from high school or equivalent education and three (3) years of progressively responsible related work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one (1) year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience.

Preferred Qualifications

Candidates with experience using PeopleSoft are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

27

Classified Compensation

Classified Benefits

PERS retirement plan, health insurance options that include dental and vision, life insurance, long-term disability, annual and sick leave, along with other benefits. For more information, please visit: Classified Benefits

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected]

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications.  Search committees will use this information to determine that applicants meet minimum qualifications as listed in the job announcement.  

This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior.

All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement.

Employment is contingent upon successful completion of a criminal background check upon hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.