Overview

Job Location:
(Europe) Kaiserslautern (Staff)-Germany  

HR Generalist

UMGC Europe

Location: Kaiserslautern Administrative Headquarters, Germany

Overseas Regular, 100% Time, Grade 004

The HR Generalist reports to the Associate Director, Human Resources Systems (ADHRS) and is responsible for providing first level HR service support while ensuring the highest quality of customer service for staff and faculty. The HR Generalist is responsible for employee recruitment, employee relations, employment data entry, maintenance, and validation in the systems of record, basic benefits administration, and will be cross trained in other HR areas and assist as needed. Work is on-site at the overseas headquarters building, and occasional TDY travel to education centers might be required.

SPECIFIC RESPONSIBILITIES INCLUDE:

  • Administer various human resource plans and procedures for all company personnel; assist in the development and implementation of personnel policies and procedures

  • Educate all sections of the business on established human resources processes and policies, such as interviewing, hiring, promoting, disciplinary actions, timely separations, attendance, etc.

  • Coordinate with the stateside recruiting team to administer high quality and consistent employee recruitment practices to include posting job announcements, tracking and screening applications for employment, assisting hiring managers with interview and selection process, and general communication with all applicants

  • Assist with the design, plan, and implementation of new employee onboarding/orientation in a way that fosters a positive attitude towards company goals and objectives

  • Coordinate employee sponsorship assignments for each onboarding event including new hires and transfers

  • Handle first-level employee relations counseling, outplacement counseling and exit interviewing

  • Work with all business partners as an employee advocate to ensure that company practices are consistent with the core company values of building trust, respect and fairness when interacting with all employees

  • Assist the ADHRS with the administration of employee relations and award programs to include performance management advising, annual employee evaluation reviews, and employee service awards

  • Conduct HR communication outreach to include new employee briefings and maintenance of HR pages on various websites (e.g., Engage, intranet, and internet)

  • Compile various human resources-related reports as required

  • Maintain knowledge of legal requirements and government reporting regulations affecting human resources functions and ensure policies, procedures and reporting are in compliance

  • Create employment records, maintain an organized filing system, and assist entering/updating HR data in the systems of record and other databases for employees

  • Work with payroll offices in all divisions to ensure the integrity and timeliness of employee payments

  • Provide HR support to the University’s operation offices for all employment issues

  • Monitor and maintain office e-mail accounts and respond to all inquiries

  • Manage the daily administrative office tasks

  • Assist in evaluation of reports, decisions, and results of departments in relation to established goals

  • Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of the department and services performed.

  • Assist the ADHRS and Director, Human Resources with special projects.

  • Perform other job-related duties as assigned

OTHER RESPONSIBILITIES MAY INCLUDE:

  • Perform HR Logistics tasks to include, but not limited to, requesting and submitting individual logistical support documents, country and theater clearances, Letters of Authorization, base passes, and travel.

  • Assist the Associate Director, HR Systems with processing faculty pay (scheduling corrections, longevity, contract generation, hires, transfers, terminations, etc.) and provide HR support for all faculty pay issues.

REQUIRED EDUCATION AND EXPERIENCE:

  • Bachelor’s degree in Human Resources or related field from a U.S. regionally accredited institution or foreign degree equivalent

  • Two (2) years of experience in HR administration

  • PHR, SPHR, GPHR or similar certification or ability to obtain certification within 12 months

  • Experience with Workday, PeopleSoft, or other HRIS

  • Efficient, focused, well organized, and high attention to detail

  • Ability to meet deadlines and work well under pressure

  • Excellent written and verbal communication skills

  • Computer literacy with an intermediate understanding of computer software (especially MS Word and Excel)

  • Ability to adapt to changing short-term priorities while consistently supporting and contributing to the achievement of long-term goals

  • Ability to work well under pressure in a fast-paced work environment

  • Discretion, confidentiality, and the ability to represent the University effectively in a high visibility office

  • Possess a demonstrated ability to apply specialized and general knowledge in everyday work situations while utilizing independent judgment to perform assigned duties

PREFERRED EDUCATION AND EXPERIENCE:

  • Master’s degree in Human Resources or related field from a U.S. regionally accredited institution or foreign degree equivalent

  • Three (3) years of experience in HR Administration

  • Experience with ILS administration

  • SPHR/SHRM-SCP, GPHR, or equivalent HR certification

WHO MAY APPLY:  Local candidates with ILS preferred. Applicant must qualify for ILS as described in USAREUR Regulation 600-700, Section III, 7-13. Criteria under which applicants qualify for ILS are: must serve the US Forces exclusively; are not stateless persons; are nationals of a NATO state, excluding the host nation; are not ordinarily resident in the host nation.

All submissions should include a cover letter and resume. UMGC offers competitive compensation and comprehensive benefits for qualifying positions, such as tuition remission, generous leave and healthcare. For detailed benefits information, please visit: https://careers.umgc.edu/benefits.html.

The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.

University of Maryland Global Campus (UMGC) is committed to helping safeguard the health of its faculty, staff, students, contractors, and guests. Because vaccinations reduce the spread of SARS-CoV-2-the virus that causes COVID-19-all prospective UMGC faculty (full-time and adjunct) and staff are strongly encouraged to be fully vaccinated and current with the recommended boosters. As always, operations at our military locations in Europe, Asia, and stateside will follow the guidance of the U.S. Department of Defense and local commands, and may require proof of full vaccination, unless an exception is approved as a reasonable accommodation based on disability or religion. If so, a copy of their Approved Exception Letter must be provided before the start of their employment. Failure to provide proof of vaccination or show proof of exception may result in the offer of employment being rescinded.

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