Job Location:
Los Angeles

United Talent Agency is seeking an Assistant to support UTA’s Director of Learning & Development. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, exercise judgement on prioritizing tasks, and have experience in an office environment handling heavy scheduling, phone calls, and administrative record keeping.

What You Will Do

  • Assisting with high volume phones, calendaring, filing, record keeping as well as travel and expense management; (30%)
  • Scheduling, coordinating, and managing logistics for meetings and Learning and Development efforts, including, but not limited to: determining meeting times based on schedules across multiple attendees and time zones, booking of conference rooms, assembling data/materials, confirming attendees, and setting up video conference capabilities (20%)
  • Update, edit, and ensure proper document creation and storage of L&D content, ensuring that all data is accurate and documents are stored/backed up and retention policies are followed (30%)
  • Administering Learning & Development events such as compliance and office trainings, seminars, conversations (10%)
  • Provide administrative support for the Learning & Development team members as needed (10%)

What You Will Need

  • Minimum 2+ years of experience as an administrative assistant, preferably within a HR department
  • 1+ year experience with Workday or similar HRIS system 
  • Interest in data and content management and administration
  • Sharp focus, organization skills, and high attention to detail required to keep track of data, processes, dates, and changing priorities
  • Communicating professionally, tactfully, and with the utmost diplomacy, treating all candidates and employees with dignity and respect and maintaining a high level of confidentiality at all times
  • Liaising with internal staff at all levels including external clients and partners
  • Partnering with HR department Assistants to provide department and company-wide five-star customer service
  • Ability to adjust priorities and support the larger HR team on special projects as needed

What You Will Get

  • The unique and exciting opportunity to work at one of the leading global entertainment companies
  • Access to the tools, leadership, and resources you will need to create and drive a center of excellence
  • The opportunity to do the best work of your career
  • Work in an inclusive and diverse company culture
  • Competitive benefits and programs to support your well-being
  • Experience working in a collaborative environment with room to grow

About UTA
UTA unites ideas, opportunities and talent. The company represents some of the world’s most iconic, barrier-breaking artists, creators and changemakers—from actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTA’s business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world’s biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.