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Type of Position:
Day Shift (United States of America)
University of Arkansas at Little Rock
The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
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For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.
School of Physical Science
Summary of Job Duties:
The Administrative Specialist III is responsible for providing administrative support for the faculty, staff, and students in the Chemistry Program of School of Physical Sciences. In this role, the employee is required to collaborate with various units within the school, college, and the university. This position is governed by state and federal laws, and agency/institution policy.
Required Education and/or Experience:
High school diploma; plus one (1) year of specialized training in business management, business education, or a related field;
Three (3) years of experience in a specialized or a related field applicable to work performed.
OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS.
Job Duties and Responsibilities:
Assist the Program Coordinator and School Director in managing the business affairs of the department, including supervision of part-time employees;
Supervise the day-to-day activities of the office, and provide appropriate support to faculty members, students, and staff;
Answer telephone, greet and provide information and assistance to faculty, students, staff, and visitors as requested;
Hire, train, and supervise other office workers;
Act as the Program’s liaison to other administrative offices;
Assist the School Director in preparing annual evaluations;
Assist the Program Coordinator and School Director in maintaining program budgets; lab tech, maintenance, designated and other funds, and grants;
Complete online requisitions to include ordering supplies for all teaching labs and research labs, budget transfers, purchase orders, order & inventory office supplies, assist with acquiring quotes for items to order;
Manage the department lease and purchase contracts, including equipment, software, and supplies;
Coordinate the assessment;
Complete degree plans for all majors;
Coordinate academic advising for the Program including processing overrides and lifting advising flags;
Update list for major/minor;
Assign students to faculty/instructor for advising (ea/ Semester);
Complete all correspondence regarding student information;
Set up and maintain all teaching schedules – fall, spring, and summer-coordinate with all faculty and teaching assistant schedules each semester;
Complete faculty, student, staff, and visitor travel authorization and reimbursement forms, book travel through a local travel agency;
Coordinate outside speakers, faculty/instructor searches, and Scientific conferences;
Set up all agendas for Guests of State speakers / Candidates;
Initiate payment forms for faculty, staff, and student assistants (graduate and undergraduate); new hires, terminations, etc;
Attend Program and School meetings, record and distribute the minutes of the meetings;
Maintain the Program’s records of meetings, personnel files, and student advisees;
Research Program records upon request;
Provide grant management assistance to faculty members as requested;
Archive paper and electronic copies of the Program meeting minutes, the governance document and by-laws, and changes and the effective date of changes to the governance document and by-laws;
Receive and disseminate mail, packages, and other communication addressed to the Chemistry Program office;
Maintain proficiency in university computer programs and software applications;
Other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of staff development and supervision principles;
Knowledge of program and department/school operations, policies, and procedures;
Knowledge of applicable laws and regulations;
Knowledge of computers and software applications;
Knowledge of basic accounting principles;
Ability to conduct research and perform basic quantitative quality assurance reviews;
Ability to resolve operational problems;
Ability to research, prepare, and present comprehensive written and oral reports to the supervisor;
Regular contact with Chemistry staff, students, other campus departments, organizations, and the public;
Experience with Workday, BOSS, Banner, Degree Works, Google Suites, and Microsoft Suite;
Strong communication, and writing skills;
Ability to work as a team member;
Ability to multitask and manage your time;
Ability to work independently and meet deadlines.
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Special Instructions to Applicants:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check, Financial Credit Check, Sex Offender Registry
The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking
Frequent Physical Activity:
Feeling, Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting
Occasional Physical Activity: