Overview

Job Location:
Hyde Park Campus

Department
 

Civic Engagement Neighborhood Schools Program: Staff

About the Department
 

The Office of Civic Engagement (OCE) is UChicago’s gateway to the South Side and the city, connecting the University to our neighbors. Our office works to foster UChicago’s university-wide approach to civic engagement and instill a shared set of values and practices while empowering each internal unit to build on its own unique strengths in forging community partnerships. We work to inform, support, and advance the community engagement of our faculty, students and staff. Working with community partners, OCE strengthens community organizations and small businesses, improves access to education, and connects residents to jobs —all with the goal of advancing economic and social progress in our neighboring communities and the city as a whole. OCE pursues civic partnerships that begin with shared opportunity, build reciprocity, and result in greater positive impact. OCE has a special focus on nine neighborhoods: Douglas, Grand Boulevard, Greater Grand Crossing, Hyde Park, Kenwood, Oakland, South Shore, Washington Park, and Woodlawn. Over the next three years, OCE will strengthen and scale the distinct areas of work it leads and support the sustainability of civic engagement as an integral part of the University of Chicago overall to enable greater impact.

Job Summary
 

The job provides business support within established procedures regarding office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services.

Responsibilities

  • Manages bi-weekly payroll of nearly 500 paid employees which includes ensuring Time Sheet and Workday compliance across OCE programs supporting student civic engagement.
  • Creates Workday positions and hires nearly 500 employees including volunteers into various programs and sub-programs within the OCE, including NSP, MTM, Jumpstart, CPA, and UCSC. Involves onboarding employees into Workday and ensuring University and government compliance.
  • Engages in a high volume of correspondence and engagement with students, superiors, co-workers, HR specialists, Financial Manager, Workday Support team, Payroll Support team, etc.
  • Reconciles payroll for student and temp employees involves filing bi-weekly adjustment forms, requesting payroll transfers, and corresponding with students and/or various University departments to ensure accuracy of payroll.
  • Advises students in all stages of hiring process, payment process, paycheck pickup, tax questions, as well as general program matters.
  • Creates and conducts payroll and Workday onboarding orientation sessions for incoming student employees across all programs (2-3 sessions per week during peak recruitment periods).
  • Manages employee files in Workday to reflect changes in employee status and stay in compliance with Workday regulations and file upkeep schedule.
  • Directs hiring of non-University affiliated temp staff for NSP, MTM, Jumpstart, CPA, and UCSC.
  • Operates payroll in an internal Access database and Excel worksheets detailing employee Workday information and bi-weekly payroll information and reconciliations.
  • Manages team of 2-3 student Payroll Administrative Assistants to support operational tasks.
  • Submit ePayments for program expenses as needed.
  • Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
  • Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
  • Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).


Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


Certifications:

Preferred Qualifications

Education:

  • Bachelor’s degree.

Experience:

  • Background working in a university environment.

Preferred Competencies

  • Demonstrated capacity to work independently.
  • Strong organizational skills.
  • Detailed oriented.

Application Documents

  • Resume/CV (required)
  • Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Non-Exempt

Pay Frequency
 

Biweekly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Applicant Inquiry Form The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.