Overview

Job Location:
Hyde Park Campus

Department
 

BSD CCC – Finance

About the Department
 

The University of Chicago Comprehensive Cancer Center (UCCCC) is an integral component of the Biological Sciences Division (BSD). The BSD is the largest of four Divisions of the University and includes the Pritzker School of Medicine. UCCCC administers four established scientific programs, and the NCI-sponsored Cancer Center Support Grant provides funding for ten Shared Resources. The Comprehensive Cancer Center is comprised of over 150 faculty members from twenty departments with members currently being awarded over $47 million in total direct costs in peer-reviewed cancer research grants, and $28 million in non-peer reviewed grants and contracts. The activities of the Center are broad and varied, including research, training and education, communications, fundraising, marketing, clinical trials management and community outreach.

Job Summary
 

Under the direction of the Director for Finance, the Operations & HR Manager supports the daily operations of the University of Chicago Comprehensive Cancer Center (UCCCC), primarily in the areas of position control, recruitment, onboarding, benefits, HR-Related Workday functions, and Cancer Center Office Operations.

This at-will position is wholly or partially funded by extramural funds (e.g., grant, gift, endowment) which is renewed under provisions set by the grantor. Your employment will be contingent upon the continued receipt of these extramural funds and your satisfactory job performance. If this position is eliminated due to the discontinuation of extramural funding, you will be given a minimum of one pay period’s written notice (If exempt: 30 days, If non-exempt: 2 weeks), or pay in-lieu of notice.

Responsibilities

  • Administer office operations for the Center including space management in ARCHIBUS, equipment tagging, physical plant and EVS services, moving, maintenance and renovation.
  • Facilitate new staff & faculty onboarding including space assignments, phone setup, Concur expense management, directory updates, ID badges, building and systems access.  Maintain org charts.  Serve as a resource and point of contact for all new hires.
  • Work in collaboration with Clinical and Basic Sciences Academic Affairs partners to facilitate faculty and postdoc recruitment.
  • Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
  • Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.
  • Provides professional support to a unit’s employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.

  • Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.


Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


Certifications:

Preferred Qualifications

Experience:

  • Experience working in an Academic Medical Center environment.
  • Experience with Workday or other Human Resources Information Systems.
  • Professional work experience in administration/office management.

Preferred Competencies

  • Superior interpersonal, written, and verbal communication skills.
  • Superior attention to detail and organizational skills.
  • Ability to handle sensitive information with discretion and maintain absolute confidentiality.
  • Ability to maintain composure and diplomacy in difficult situations/discussions.
  • Ability to take initiative and organize/complete projects with minimal oversight.
  • Proficiency with Microsoft Outlook, Word, and Excel

Application Documents

  • Resume (required)
  • Cover letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Human Resources

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

No

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.