Overview

Job Location:
Chicago, IL

Department
 

UEI HR Administration 1

About the Department
 

About the Urban Education Institute: The Urban Education Institute, (‘UEI’), is a part of the University of Chicago and includes the UChicago Consortium on School Research, the UChicago Charter School, UChicago IMPACT, and the Urban Teacher Education Program. UEI’s four units together manifest a unique combination of impactful research and effective urban educational practice benefitting Chicago and the nation. Within the University, the Crown School of Social Work, Practice and Policy is UEI’s academic home. About Key Affiliates Within UEI: Chicago Charter School: UChicago Charter School is one the oldest charter networks in the City of Chicago, founded nearly 25 years ago, in 1998, as a Chicago Public School-authorized charter school. Comprised of three campuses, UChicago services over 1,400 students in grades Prek-12th grade. UChicago Charter is a part of the Urban Education Institute. The UCCS charter network is authorized by the Chicago Public Schools, and all UCCS campuses are in good standing per CPS’ School Quality and Rating Policy, (‘SQRP’). UCCS campuses are attendance boundary charter lottery admission schools. UCCS’ two elementary campuses, NKO and Donoghue, located in North Kenwood Oakland and Bronzeville serve approximately 800 students in grades Pre-K to 5, and UChicago’s Woodlawn Campus, located in the Woodlawn Community, serves approximately 620 total students in the Middle School and High School. The UChicago Charter School employs approximately 200 employees and works with many vendors and volunteers to provide services to its students. The UChicago Charter School employees are employed by UCCS, and not the University. Impact: UChicago Impact was launched in 2011, in response to the need for better tools to establish excellent schooling in urban America. Understanding that reliable excellence requires assessment and coordination, UEI established UChicago Impact to disseminate its tools to drive school improvement across the nation. Over the past eleven years, Impact has organized itself into three units: STEP, 5Essentials and Research & Development, each with its mission and focus. UChicago Impact has 25 employees in its three teams, who are employees of Impact, not the University.

Job Summary
 

The Senior HR Generalist will work closely with the UEI HR Director and Associate Director to review, determine, and implement best practices in facilitating the human resources goals and activities for the UEI and its units, with primary focus on the University of Chicago Charter School and UChicago Impact. The Senior HR Generalist will work closely with members of the UEI leadership on personnel policies and procedures, and participate in human resources activities, including operating in a leadership role in creating and revising new HR policies/practices, the writing of job descriptions, shepherding applicants through the interview and hiring processes, advising UEI leadership and campus leaders regarding performance and salary reviews. The Senior HR Generalist is an employee of the University of Chicago and reports to the UEI HR Associate Director.

Responsibilities

  • Take a leadership role in helping to create and implement benefit renewal packages, including related various timelines and processes, with great attention to the detail of applicant and employee benefit data.

  • Prepare correspondence, accrual reports, personnel action forms, and other documents, and be responsible for maintaining accurate, complete, and up-to-date human resources information in the form of excel databases, employee manuals, and individual personnel files, including confidential background check data.

  • Maintain and improve UEI’s HR systems to efficiently process, store, and retrieve employee records, always ensuring the confidentiality of all employee data.

  • Work with the Director and Associate Director in the development and maintenance of metrics and ad hoc reports.

  • Work closely with the UEI Payroll team, and lead in the accurate maintenance of the ADP and Workday databases of UEI’s employees.

  • Take a leadership role in responding to FOIA requests, and submitting other data, especially employee-related data required by the Chicago Public Schools through CPS’ Epicenter platform.

  • Keep abreast of all applicable employment law and personnel policies and procedures and ensure adherence to same.

  • Work with hiring managers at Impact and Charter School Campus Directors to prepare, revise, classify and submit for review and posting job descriptions according to applicable standards and in accordance with UEI, Impact and Charter School needs.

  • Work with the Director and Associate Director to coordinate new hire procedures for UEI hiring managers, Impact and Charter School Campus Directors, including assisting new employees in completing necessary employment paperwork and providing general explanation of benefits and personnel policies to new employees.

  • Initiate and ensure processing of all employment-related documents, including advertisements and job requisitions, and independently handle all employees’ inquiries regarding payroll, benefits and the various human resources services provided by the University, UEI, Impact and Charter School Campuses.

  • Represent UEI with outside partners (such as Chicago Public Schools and Willis Tower Watson).

  • Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.

  • Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.

  • Performs other related work as needed.

 

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.


Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


Certifications:

Preferred Qualifications

Education:

  • Bachelor of Science degree in Human Resources.

Experience:

  • Minimum 3 years’ experience in HR, focus on benefits and analytics strongly preferred.

  • Minimum 3 years’ experience in benefits and employee-related data management in K-12 education.

Technical Skills or Knowledge:

  • Expert with Microsoft Office Suite (Excel, PowerPoint, Word) and ADP, Workday, related systems.

Preferred Competencies

  • Ability to manage and maintain complicated datasets and analyze and submit accurate data for submission to governmental and partner agencies.

  • Ability to convey complex analytic data points to others in well-written visually strong presentations.

  • Knowledge of University of Chicago human resources policies and procedures a plus.

  • Knowledge of Chicago charter school and Chicago Public Schools human resources policies and practices a plus.

  • Excellent customer service, communication (verbal and written), and interpersonal skills.

  • Ability to maintain strict confidentiality.

  • Strong executive abilities with the ability to work collaboratively.

  • Value public education, charter schools and serving underserved communities through HR practices.

  • Commitment to high professional standards and continuous improvement.

  • Ability to manage multiple priorities, projects, and work streams.

  • Capable of careful data maintenance and analytics.

  • Highly adaptable and able to thrive in fast-paced environment.

  • Good interpersonal skills in using courtesy and tact with a variety of personalities.

  • Self-starter who is able to work autonomously but also as part of a sharing team.

Application Documents

  • Resume (required)

  • Cover letter (required)

  • Writing Sample (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Human Resources

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.