Overview

Job Location:
Hyde Park Campus

Department
 

Library Administration – Human Resources

About the Department

As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University’s commitment to research and teaching and to using its intellectual resources to help solve the world’s problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University. In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars. In pursuit of this mission, the University of Chicago Library’s Human Resources team is committed to providing ongoing support and outstanding services to all of our employees. Through a range human resources services and programs, we strive to source, develop, and sustain expertise, skill, commitment, and an innovative spirit in our staff, and to foster a work environment that supports creativity, inclusion, growth, and collaboration.

Job Information
 

Job Summary:

The Temporary Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.

Responsibilities:

  • Provide HR support to departments and division in core HR areas including divisional initiatives, talent management, recruitment, onboarding and engagement.

  • Serve as primary point of contact for individuals entering Library HR.

  • Schedule HR-related meetings, vendor visits, tours, training, and unit orientations.

  • Support onboarding for new hires to include posting to job sites, scheduling interviews, conducting reference checks, initiating background checks, creating offer letters, and sending out new hire emails.

  • Create and maintain HR Forms and post to appropriate sites to include Loop.

  • Maintain employee files.

  • Schedule individual appointments with members of Library HR as appropriate.

  • Order office supplies.

  • Payroll/paycheck pick up bi-weekly and monthly, if necessary.

  • Delivery of pertinent information to University stakeholders and run departmental errands.

  • Other duties as assigned.

 

Competencies:  

  • Exhibit business acumen and organizational astuteness.

  • Communicate effectively and with influence.

  • Display emotional intelligence.

  • Exhibit resilience and optimize resources.

  • Foster partnership and collaboration.

Additional Requirements​​
 

Education, Experience, or Certifications:

Education:

  • High school diploma or equivalent required.

  • Bachelor’s degree preferred.

Experience:

  • A minimum of one (1) year of relevant experience required preferably in a human resources, academic, or business environment.

  • Demonstrated ability to handle confidential matters with discretion required.

  • Ability to manage interpersonal relationships and interact with clarity, tact and courtesy with faculty, students, and others required. 

  • Demonstrated excellent verbal and written communication skills required.

  • Excellent customer service skills required.

  • Demonstrated ability to exercise sound judgement required.

  • Strong sustained attention to detail and accuracy required.

  • Ability to work independently and as part of a team required.

  • Demonstrated ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.

  • Experience with Workday or other HRIS preferred.

  • Marketing or web authoring experience preferred.

Technical Knowledge or Skills:

  • Ability to learn and use a range of position-related computer applications required.

  • Intermediate working knowledge of Microsoft Office required.

Working Conditions and Physical Requirements:

  • Ability to travel around University Campus for errands and departmental deliveries.

Required Documents:

  • Resume

  • Cover Letter

  • List of References

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility
 

No

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Pay Frequency
 

Hourly

Pay Range
 

Depends on Qualifications

Scheduled Weekly Hours
 

37.5

Union
 

Non-Union

Job is Exempt
 

No

Drug Test Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Health Screen Required

No

Posting Date
 

2022-04-26-07:00

Remove from Posting On or Before
 

2022-10-26-07:00

Posting Statement:​​
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.