Overview

Job Location:
Kansas City Metro Area

Department:

Comprehensive Integrated Research Operations (CIRO)

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Administration

Position Title:

Research Operations Manager – Comprehensive Integrated Research Operations (CIRO)

Job Family Group:

Professional Staff

Job Description Summary:

The Research Operations Manager will lead faculty and staff recruitment and onboarding efforts to expand and support the institution’s research initiatives. This position will focus on identifying, attracting, recruiting, and retaining top talent for various research roles. The Operations Manager will work closely with CIRO Leadership to develop and implement recruitment strategies that align with the institution’s goals. In collaboration with central HR, this role will oversee the entire departmental recruitment process to ensure a seamless transition for new hires.

Job Description:

Job Responsibilities

  • Manage a team of Research Operations staff overseeing the departmental administration processes for faculty and staff recruitment.

  • Serve as the main point of contact for administrative issues and affiliated processes, liaising with departments such as the Chair’s Office, Office of International Programs (OIP), SOM administration, and other campus offices and organizations (e.g., Graduate Studies, KUMC Educational Experience (KEE)).

  • Implement and manage effective administrative processes to ensure operational efficiency and quality outcomes.

  • Manage the departmental faculty recruitment process, including obtaining approvals, outreach, serving as departmental point of contact for the candidate once the offer letter has been signed, and overseeing departmental onboarding.

  • Oversee the coordination of site visits for prospective faculty.

  • Oversee the department onboarding and offboarding processes for faculty and staff to ensure a seamless transition.

  • Conduct post-hire check-ins to assess the quality of department onboarding/offboarding processes.

  • Provide regular updates to senior leadership on the status of faculty searches, visits, hires, and retention.

  • Generate and analyze departmental recruitment metrics and reports to provide insights on the effectiveness of recruitment strategies and identify areas for improvement.

  • Act as main point of contact and administrative liaison for Principal Investigators or research managers regarding HR related transactions, notifying HRBP of concerns and questions.

  • Work in partnership with other CIRO managers to develop a CIRO SharePoint site for centralized document management, streamlined collaboration, and easy access to resources.

  • Monitor CIRO project timelines, faculty transitions, and continuous improvement metrics.

  • Assist CIRO leadership with the planning and implementation of research projects.

  • Promote a supportive department culture that encourages morale and performance.

  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment

Work is normally performed in a typical interior work environment which does not usually subject the employee to any unpleasant elements.

Required Qualifications

Education: Bachelor's Degree or relevant experience can substitute for the degree on a year-to-year basis.

Work Experience:

  • Minimum four (4) years of experience in research administration, operations management, or closely related field.

  • Experience managing personnel or a team.

  • Demonstrated experience in project management.

Preferred Qualifications

Education: Master’s Degree in business, public administration, education, or related field.

Work Experience:

  • Experience working in a university or large academic institution.

  • Experience with Workday.

Skills

  • Demonstrated ability to exercise initiative, independent judgment and make complex decisions in accordance with established policies and procedures.

  • Strong oral and written communication skills

  • Analytical problem-solving ability.

  • Leadership and team management Prioritization and time-management

  • Proficiency in Microsoft Office Suite and business technology tools (e.g., Teams, SharePoint)

  • Exceptional customer service skills

Required Documents

  • Resume

  • Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:

$75,000.00 – $115,000.00

Minimum

$75,000.00

Midpoint

$95,000.00

Maximum

$115,000.00