Overview

Job Location:
Coral Gables, FL

Current Employees:

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The Associate Athletic Director, Business Operations works with various levels of management to ensure the effective and efficient operations of the Athletics department business office.  Develops, interprets, and implements complex financial concepts or techniques related to strategic planning, budgeting, forecasting, and financial performance.

JOB FUNCTIONS 

This leadership position within the Athletics Business Office will provide financial and accounting support to the Athletic Department. Responsibilities include but are not limited to:

Plan

  • Work with select executive/senior staff, head coaches, and other appropriate staff members in developing an annual zero-based budget.

  • Assist in the preparation and execution of strategic financial planning including the annual operating budget, the five-year operating budget plan, and the five-year capital plan.

Report

  • Prepare, monitor, and reconcile monthly, quarterly, and yearly financial reports for the executive/senior staff, head coaches, and Financial Planning & Analysis staff for current fiscal year financial position and projected fiscal year-end position.

  • Manage capital project accounting and reconciliation.

  • Provide financial data to the Atlantic Coast Conference and NCAA as required; lead the EADA/NCAA Financial reporting process and external auditor review of the agreed-upon procedures.

  • Analyze current budget trends and interpret financial data to make resource allocation recommendations to appropriate staff.

  • Ad Hoc reporting as necessary.

Educate

  • Provide budget training for executive/senior staff, head coaches, and other appropriate staff members.

  • Maintain compliance with NCAA, Atlantic Coast Conference, institutional, and departmental policies and procedures.

  • Maintain and update Athletic Business Office policies and procedures manual. Recommend improvements to policies and procedures where necessary.

Process

  • Verify and approve Workday financial processes including requisitions, expense reports, and revenue deposits, among others, ensuring University controls and processes are followed.

  • Ensure monthly revenue and expense entries are correctly recorded according to GAAP standards.

  • Responsible for oversight of Apparel & Equipment inventory and reconciliation.

  • Serve as an internal liaison with the Financial Planning & Analysis, Procurement, Corporate Cards, and Audit departments and facilitate requests as needed.

Other duties as assigned by the Exec. Associate AD for Business Operations.

QUALIFICATIONS                                                                                                     

Minimum Qualifications

Bachelor's degree required in Business Administration, Finance, Accounting, or related field; and 5 years of athletics business operations or relevant experience, specifically completing EADA, NCAA Financial Reporting and NCAA Financial Audits; knowledge of NCAA rules; Supervisory experience

Preferences

Advanced Degree or Certification in applicable field, specifically CPA; Experience with Data Visualization Software, preferably Microsoft Power BI; 7+ years of athletics business operations or relevant experience; Experience with Workday Financial Management; Experience with Financial Planning & Analysis; Experience with Anaplan

Knowledge, Skills and Attitudes:

  • Ability to exercise sound judgment in making critical decisions

  • Ability to direct, manage, implement, and evaluate department operations.

  • Ability to establish department goals and objectives that support the strategic plan

  • Ability to effectively plan, delegate and/or supervise the work of others

  • Ability to lead, motivate, develop and train others

  • Commitment to the University’s core values

The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c108