Overview

Job Location:
Coral Gables, FL

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

CORE JOB SUMMARY                                                                                                                       

The Payroll Analyst 1 provides timely and accurate payroll processing by reviewing and ensuring accuracy of payroll calculations. This role performs tasks to establish and maintain employee payroll records including updates to pay, deduction, benefits and tax withholding records for students, staff, faculty and administrators.  Key responsibilities include the review and analysis of system-generated reports during the preliminary and post payroll process, customer service support for all pay related issues of basic complexity and timekeeping system and clock troubleshooting. 

CORE JOB FUNCTIONS                                                                                                          

1.    Assists with bi-weekly and monthly payroll processing responsibilities during the pre and post process by reviewing assigned duties and taking corrective action as needed.
2.    Reviews and audits payroll and system-generated reports/registers to ensure accuracy, reasonableness and appropriateness of deductions calculated for each pay cycle.
3.    Reviews Kronos timekeeping system timecards for approvals and performs approval sign off functions prior to Kronos timekeeping system extract.
4.    Completes Kronos timekeeping system extract, loads extract information to Workday payroll system, reviews and resolves discrepancies or errors, if any, for each pay cycle.
5.    Coordinates and confirms direct deposit transmissions to the bank. Resolves payroll system error messages related to on cycle payroll processing.
6.    Performs payroll gross to net calculations for wages, overtime, manual checks including the impact of taxable benefits, pre and post-tax deductions.
7.    Demonstrates an understanding of Payroll and Benefits polices. Stays abreast of state and federal labor, tax and garnishment laws.
8.    Provides exceptional customer service and follows through on all issues and inquiries received in a timely and accurate manner.  Addresses basic issues and inquiries.
9.    Audits, researches and resolves cases assigned from HR Information Systems for all payroll related issues.
10.    Provides Workday and Kronos timekeeping system and clock troubleshooting support.
11.    Completes testing for system upgrades and enhancements (UAT).
12.    Provides backup coverage, in the absence of the payroll manager for payroll processing, payroll journal entries and batch approvals for release to the General Ledger; prepares and submits federal tax payments; extracts hours from multiple time-tracking systems.
13.    Presents at relevant webinars and training sessions. Ensures adherence to departmental standards and controls. Assist with ad hoc payroll projects
14.    Adheres to University and unit-level policies and procedures and safeguards University assets. 

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

Associate’s degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 2 years of relevant experience

Knowledge, Skills and Attitudes:

  • Ability to exercise sound judgment in making critical decisions.
  • Skill in completing assignments accurately and with attention to detail.
  • Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
  • Ability to work independently and/or in a collaborative environment.
  • Ability to communicate effectively in both oral and written form.
  • Ability to maintain effective interpersonal relationships.
  • Proficiency in computer software (i.e., Microsoft Office)

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c106