University of Nevada, Reno – Main Campus
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or email@example.com. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.
The University of Nevada, Reno is recruiting for an Administrative Assistant 2 for Environmental Health and Safety (EH&S). ***This position does not provide layoff rights and is contingent upon funding. *** This position ensures administrative support for the EH&S central office and day-to-day operations. This position will assist the AAIII, EH&S Director and other EH&S staff by serving as the primary receptionist managing various calendars, scheduling meetings, providing information to internal and external stakeholders. This position will assist with various data entry and reporting requests. The position will be assisting with various fiscal transactional responsibilities. This position will be assisting with several safety committee meetings.
Duties include but are not limited to:
Serve as the primary office receptionist for the Environmental Health & Services (EH&S); answer the telephone with professional manner and accuracy; address and route incoming and outgoing mail; greet and assist EH&S visitors upon arrival; help direct foot traffic for building when needed; type letters, forms, and reports; draft routine requests for information; help develop and distribute surveys for different aspects of the department’s activities to the end users for effective feedback; maintain office training, parking, and leave calendars in reception area; maintain office supplies and order supplies when needed or upon request; assist current and new building occupants with work orders and key requests; maintain mail room for MS0199 for building occupants outside of EH&S; assist Director with managing their calendar, schedule and coordinate meetings and conferences appropriately; assist Director with managing all aspects of travel – booking the flight, hotel, car, registration and other, as needed; and assist with meeting agenda preparation.
Data Entry and Maintenance
Scan and format various memoranda, correspondence, reports and other documents; assist in maintaining internal office, and other records, as required; uses the EH&S Retention File Guide, written per Board of Regent Policy, to file the files; enters data as requested into various EH&S databases and /or reporting software, such as incident reports, annual reports and other; and utilize Workday to pull reports and/or look up data as needed.
Prepare and process in Workday financial transactions, such as spend authorizations, expense reports, supplied invoices, journals and purchasing card verifications; prepare and process paperwork related to purchases and hosting; assist Director with resolving issues as they pertain to financial purchases; and assist with EH&S invoice distribution and processing.
Safety Committee Support
Assists (1) the Nevada Safety Committee, (2) Laboratory Safety Committee, (3) Institutional Biosafety Committee, (4) Radiation Safety Committee and (5) Emergency Preparedness Subcommittee in coordination with EH&S ex-officio members; assist with scheduling meeting/booking space; assist with meeting agendas for these committees; send out reminders as needed; attend meetings, record and transcribe minutes after each meeting, send draft to Chair and EH&S ex-officio member for review; and track meeting attendance. Other duties as needed by office and to support the Director and staff of EH&S.
This position requires graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR
One year of experience as an Administrative Assistant I in Nevada State service; OR
An equivalent combination of education and experience as described above.
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Grade 25 (Entry, Step 01 $16.43hr. – Step 03 $17.80/hr.)
In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.
To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.
For more information, visit the Classified Salary Calculator
The Perks of PERS!
Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
“I’m so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I’m completely secure and confident that my retirement will always be there for me.” – Robin F.
Rich retirement plan – Retirement Calculator
Perks of Working at UNR!
Health insurance options including dental and vision – Health Insurance
Life insurance, generous annual and sick leave – Classified Benefits
E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders
Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups
Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC
Grants-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program
The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program
EH&S supports the University mission of teaching, research, and public service by providing leadership and services that ensure a safe and healthy environment for the entire University community, achieve compliance with University standards and applicable regulations, and promote environmental sustainability. https://www.unr.edu/ehs/about
Luis Barthel-Rosa, Search Chair – Luisbr@unr.edu
Alicia Mountjoy Reif – Search Coordinator – firstname.lastname@example.org
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at email@example.com.
Attach the following attachment(s) to your application
Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter – (optional)
Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
The University of Nevada, Reno is a public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves 21,000 undergraduate and graduate students from all 50 states and 75 countries.
The University is classified by the Carnegie® Classification of Institutions of Higher Education as an R1 university: A doctoral university with very high research activity. In 2020, the University was also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best Global Universities”, and it ranks in the top tier of the WSJ/Times Higher Education World University Rankings.
Since 2009, the University has invested more than $850 million in advanced labs, facilities, and residence halls. It is home to Nevada’s first medical school — the University of Nevada, Reno School of Medicine — and delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.
The University’s main campus is in Reno, Nevada — a burgeoning global technology hub with a vibrant Midtown and downtown. Located where the high desert of the Great Basin meets the High Sierra, the University’s beautiful, 290-acre main campus is also a Nevada State Arboretum. In recent years, the University has added two additional locations: the Redfield campus in south Reno and the Wayne L. Prim campus in Incline Village, the home of the University of Nevada, Reno at Lake Tahoe.
The University is part of the Nevada System of Higher Education, which is comprised of two research universities, one state college, four community colleges and an environmental research institute, and is committed to developing strong partnerships with each institution for the benefit of all Nevadans.
Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its nearly 150-year tradition of benefitting our state, nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement — all while remaining one of the best values in American higher education.
For more information, please visit www.unr.edu