Overview

Job Location:
University of Nevada, Reno – Main Campus

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected]. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

Job Description

The University of Nevada, Reno is recruiting for an Administrative Assistant 4 for the Core Curriculum Office. ** This position does not provide layoff rights and is contingent upon funding.  This position manages all aspects of the Core Curriculum Office, providing administrative support for the Core Curriculum Director and the Specialist, University Courses and Curricula.

Duties include (but are not limited to):

Coordinate Student Communications for the Core: Receive and promptly record and process all Core Curriculum substitution requests. Manage Core substitution and transfer course database. Communicate in a friendly and professional manner with students and advisors relating to individual requests, directing students appropriately according to general education requirements. Utilize Navigate to gain context for student requests as needed.

Manage Core Assessment and Course Reverification Process: Manage data and reports in the chosen means of storage, maintain a list of academic units in non-compliance, share reporting information with various committees in a timely fashion, compile and disseminate end-of-term or end-of-year reports as necessary. Launch reverification proposals in Curriculog. Assist faculty with access to online data; general troubleshooting.

Support Provost’s Office Professional Staff in Cain Hall Suite: Provide professional, accurate, and timely support including scheduling of appointments and meetings, travel arrangements, Workday transactions, and preparing and distributing correspondence. General duties to support the office suite including: process billing for Shred-It, coordinate servicing and inventory for copier, maintain schedule for conference room, arrange for appropriate and up-to-date signage, and receive and distribute mail and deliveries. Perform other duties as assigned, with appropriate prioritization.

Provide Curriculum and Catalog Support: Common Course Numbering Processing: prepare paperwork and send pre-authorization requests and campus notifications for new and changed course proposals submitted in Curriculog; maintain tracking system for processing and final submission of CCN files to NSHE; refer complications, objections, or requests for additional information to the Curriculum Specialist. Forward incoming CCN notifications from other campuses to the appropriate department chair for response.

UCCC support: maintain committee list, schedule meetings, and generate minutes.  

Assist catalog editor by coordinating annual revisions to non-academic catalog copy for units falling under the Provost’s Office and others as requested.

Required Qualifications

This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

A valid Class “C” driver’s license or higher operator’s license is required at the time of appointment and as a condition of continuing employment.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29 (Entry, Step 01 $19.13/hr. – Step 04 $21.62/hr.)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS!

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.

“I’m so thankful that I followed the path that lead me to a PERS retirement.  I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years.  Even in times of a poor economy, PERS kept it together!  I’m completely secure and confident that my retirement will always be there for me.” – Robin F.    

Perks of Working at UNR!

  • Health insurance options including dental and vision – Health Insurance

  • Life insurance, generous annual and sick leave – Classified Benefits

  • E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.

  • Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders

  • Mountain EAP supports employees (and eligible dependents) through life’s difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

  • Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups

  • Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grants-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program

Department Information

The Office of the Provost is committed to continuous enhancement of educational experiences for both undergraduate and graduate students through curriculum development, faculty development, outreach activities, research opportunities, and cooperation with public schools and community groups. Statewide needs for quality higher education are also a recognized part of providing educational opportunities through on-campus programs, off-campus educational offerings, and various distance education programs. For more information please visit: https://www.unr.edu/provost/office

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

  

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

  

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

  

For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment.

    

Schedules are subject to change based on organizational needs.

University of Nevada, Reno