Job Location:
University of Nevada, Reno – Main Campus

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected]. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

Job Description

The University of Nevada, Reno is recruiting for an Administrative Assistant 4 for the Division of Development and Alumni Relations. ***This position does not offer layoff rights and is contingent upon funding. This position is the first point of contact for visitors and callers to the office. This position interacts with donors, prospects, and the general public on a variety of issues and topics. Administrative Assistant 4 will supervise gift processing staff and student employees, and coordinate day-to-day data and gift entry, data accuracy checks, and reporting. This position will respond to basic user inquiries and address questions, concerns, and requests for history and donor info. 

Responsibilities include, but are not limited to:

Gift Processing and Data Entry Direct Supervision

  • Ensures all funds are deposited on a timely basis with the Foundation Accounting Office

  • Performs cash, check, and/ or credit card deposits

  • Enters data and actions, runs queries, researches, and maintains information in the Raiser’s Edge database regarding incoming gifts

  • Performs complex gift processing duties, such as recording major gifts and stock transactions, as well as being able to perform all duties handled daily by gift processing staff

  • Review and reconcile daily cash and credit card deposits/batches for accuracy of credit to various Foundation and Board of Regent gift accounts

  • Resolve problems including correcting errors and alerting the supervisor of serious errors

Office Management and Administrative Support for Advancement Services Senior Leadership

  • Provides office and advancement administrative support; assists with general reception including making outbound and forwarding incoming calls as needed; updates department calendars; maintains internal department directory and contact information

  • Maintains filing systems including electronic and paper records; other duties as assigned.

  • Supports Advancement Services senior leadership by composing documents and materials including correspondence, emails, memoranda, reports, charts, presentations, scheduling meetings, and other items in support of programs and operations.

  • Manage annual endowment reports and annual scholarship stewardship reports to donors, supports efforts in distributing holiday cards and gifts, birthday cards, memorial notifications, and gift acknowledgments.

  • Maintains procedures and training materials, department metrics. Assists with donor events.

Required Qualifications

This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one (1) year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications

Candidates with experience with the Microsoft Office suite including Word and Excel; database management; working with confidential records; and experience with preparation of financial documents and reconciling of accounts are encouraged to apply.

Candidates with experience in the Workday system are encouraged to apply.


The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29 (Entry, Step 01 $19.32/hr. – Step 05 $22.83/hr.)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS!

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.

“I’m so thankful that I followed the path that lead me to a PERS retirement.  I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years.  Even in times of a poor economy, PERS kept it together!  I’m completely secure and confident that my retirement will always be there for me.” – Robin F.    

Perks of Working at UNR!

  • Health insurance options including dental and vision – Health Insurance

  • Life insurance, generous annual and sick leave – Classified Benefits

  • E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.

  • Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders

  • Mountain EAP supports employees (and eligible dependents) through life’s difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

  • Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups

  • Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grants-in-Aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program

Department Information

Development and Alumni Relations (DAR) helps everyone in the Pack thrive, from our current and former students and faculty to our friends and partners in the community. On the Development side, we raise funds to meet needs and embrace opportunities. On the Alumni side, we connect prospective students, alumni and community members to campus through events, chapters and programming. For more information, please visit the following site: www.unr.edu/giving-to-nevada



Full-Time Equivalent


Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.


HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.


References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.


As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.


For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment.


Schedules are subject to change based on organizational needs.

University of Nevada, Reno