Overview

Job Location:
University of Nevada, Reno – Main Campus

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected]. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

Job Description

The University of Nevada, Reno is recruiting for an Administrative Assistant 4 for the Office of the Vice Provost, Information Technology/Chief Information Officer.   This position will be an active member of the administration team for the Office of Information Technology (OIT) and will provide administrative assistance to the Vice Provost of Information Technology. The duties of the Administrative Assistant 4 are as follows:

Assistant to Vice Provost of Information Technology (VPIT)

  • Resolve administrative questions and issues; act as a liaison between faculty,
    staff, students, and the public

  • Read, screen, and process incoming correspondence, mail, phone calls, and reports.

  • Provide accurate and up to date information to the VPIT and all individuals the incumbent encounters.

  • Maintain and prioritize the Vice Provost’s calendar.

  • Coordinate and schedule meetings, prepare communications and reports, create and distribute agendas, minutes and appropriate documentation.

  • Purchase items in support of business processes or as directed

  • Assist with travel/conference accommodations and logistics including initiating spend authorizations and expense reports and coordinating air, hotel and registration.

  • Gather additional information, provide data, and communicate issues to the Vice Provost as needed

  • Exercise discretion and judgment with highly sensitive and confidential information

Inventory Control and Project Management support

  • Assist the members of OIT with maintaining and accurate inventory in Asset Works and internal spreadsheets for tracking department assets.

  • Coordinate departmental communication on initiatives; create and send communications for OIT.

  • Coordinate incoming requests for information or data per the direction of the VPIT.

Office Management

  • Assist with routine administrative tasks for the OIT Administration office.

  • Respond to inquiries that come through the office.

  • Search Coordination for OIT faculty including scheduling meetings, interview, and travel while working closely with the search chair.

  • Providing event support including coordinating all logistical needs, ensuring policy compliance, and processing invoices and purchasing card transactions associate with events.

  • Student Employee Supervision.

  • Other duties as assigned.

Required Qualifications

This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one (1) year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications

Candidates with Microsoft Office Suite and Workday experience are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29 (Entry, Step 01 $19.32/hr. – Step 04 $21.84/hr.)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

Perks of PERS

Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

“I’m so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years.  Even in times of a poor economy, PERS kept it together!  I’m completely secure and confident that my retirement will always be there for me.” – Robin F.   

Perks of Working at UNR

  • Health insurance options including dental and vision – Health Insurance

  • Life insurance, generous annual and sick leave – Classified Benefits

  • E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.

  • Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders

  • Mountain EAP supports employees (and eligible dependents) through life’s difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

  • Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups

  • Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

     

Classified Staff Grants-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

Department Information
The Administration unit for the Office of Information Technology supports all purchasing, personnel, budgeting, payroll, events, searches, inventory, travel and more for the department.   Please navigate our website for more information on OIT  www.unr.edu/oit

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at [email protected].

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.  Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

  

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

  

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

  

For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment.

    

Schedules are subject to change based on organizational needs.

University of Nevada, Reno