Overview

Job Location:
University of Nevada, Reno – Main Campus

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected]. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

Job Description

The ASUN Center for Student Engagement Accounting Office handles all payments, deposits, donations, payroll, contracts, agreements, grants, university credit cards, copy machine codes for ASUN and 300 clubs/organizations.  We also offer notary services. Its employees are detail oriented, responsible, trustworthy, and offer strong customer service skills to all students, staff, and others to answer questions or resolve problems in a timely and accurate manner.

For any questions, please contact Sandra Rodriguez, [email protected].

Responsibilities

  • Receiving/processing paperwork including requests for checks, internal purchase orders, and blanket purchase orders, request for credit card forms, travel paperwork, transfer/journal voucher forms.

  • Intake and posting of receipts.

  • Providing account balances to club officers.

  • Checking university purchasing cards in and out to various clubs, officers, and staff.

  • Making deposits and filling out receipt forms for funds remitted by clubs and ASUN officer.

  • Intake and posting of deposits to the Cash & Credit card logs in excel.

  • Ensuring club spreadsheets are up to date.

  • Contact with Controllers Office, VP/AVP’s Office, Purchasing Department, Cashiers Office, Facilities Services, etc.

  • Customer service including answering questions, receiving paperwork, assisting with documents.

  • Clerical including typing, filing, and photocopying.

  • Assist with reconciliation of all Central Station transactions.

  • Process Journal Vouchers, Supplier Invoice Requests, PCard Verification, Requisitions, Receipts, and Accounting Adjustments.

  • Other duties as assigned.

Required Qualifications

  • Must be in good standing as an undergraduate student with the University of Nevada, Reno.

  • Must have and maintain a minimum of 2.0 GPA and earn 30 credit hours per year at the University of Nevada, Reno.

  • Must be available to work within the following hours Monday – Friday 8:00 AM – 5:00 PM, and/or Saturday 10:00 AM – 2:00 PM. Hours are flexible.

  • Must be able to work 15-20 hours per week but no more than 25 hours a week

  • Must attend a mandatory meeting that takes place every week during the school year.

  • Must be reliable, punctual, able to work within deadlines, and work independently in a highly dynamic environment.

Preferred Qualifications

  • Excel software experience is necessary, but not required.

  • Experience working in an accounting setting.

  • Experience using Workday Financials and HCM is a plus, but we will teach you.

  • Interpersonal, organizational, and communications skills are vital to this job.

  • Occasionally lift boxes weighing 25 lbs.​

Schedule

Estimated hours per week: 15-20

Compensation Grade

Student Employee Level 1

$13.00/hour

Exempt

No

Full-Time Equivalent

50.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required)

Contact Information for Two References – (optional) Please include name, contact information, and relationship to reference.

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

  

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

  

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

  

For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment.

    

Schedules are subject to change based on organizational needs.

University of Nevada, Reno