Overview

Job Location:
3401 Walnut Street

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information. 

Posted Job Title

HR Generalist – ISC

Job Profile Title

Human Resources Administrator School/Center A

Job Description Summary

An HR Generalist, in Information Systems & Computing is a well rounded, collaborative, service-oriented HR professional who, in close collaboration with the Assistant Director and Director of Human Resources, coordinates the talent acquisition life-cycle process and provides overall support for the day-to-day HR operations. The HR Generalist provides overall support for the function and employee focused initiatives.

The ISC HR Generalist is one who is never compromising on the standards of service delivery and constantly serves as a steward for the function through every interaction, every day

Job Description

Coordination of full Talent Acquisition life cycle process (For non senior level positions): Serve as the centralized intake for requisition requests. Consult with hiring managers, scope role, establish service level agreement, ensure selection panel is established, provide guidance on an effective and compliant selection process consistent with established processes, best practices and legal requirements. Partner with hiring managers to inform sourcing strategy and to source and screen candidates. Facilitate process through reference check, offer negotiations, and background check. Ensure onboarding is completed. Support and contribute to the design, development and implementation of ISC orientation and onboarding processes and program.

Employee Relations: Respond to unemployment inquiries as needed. Supports the design, development and implementation of off-boarding processes and procedures. Conducts exit interviews for departing employees; tracks themes and prepares reports.

Compensation: Provides compensation support by processing approved additional pay requests, promotions, and salary adjustments. Partners with central HR on salary recommendations. Assists with merit planning process by ensuring accurate generation of merit memos.

Compliance & Reporting: Support overall departmental compliance requirements including, but not limited to, annual compliance training, workday compliance, etc.; develops and prepares a variety of reports to support a variety of HR metrics and reporting.

Engagement and Special Projects: Actively contribute to and assist in the administration of employee focused initiatives and programs such as orientation, training, recognition, communications and other continuous improvement efforts. Other projects and tasks as needed.

Bachelor’s degree with 2-3 years of HR experience or an equivalent combination of education and experience is required.

Possessing initiative, sound judgment and organizational savvy with the capacity to exercise discretion in working with highly confidential and sensitive matters is required.

Strong verbal and written communication skills with the ability to compose and edit written communications essential.

Ability to communicate with tact and diplomacy, required.

Previous HR experience in talent acquisition strongly preferred.

Knowledge of employment law preferred.

HR related systems experience required with preference to those with deep Workday experience.

PHR/SHRM-CP, SPHR/SHRM-SCP certification preferred.

Experience in an academic environment a plus.

Demonstrated ability to thrive in a fast-paced environment with competing deadlines and priorities.

Demonstrated ability to develop systems and procedures and provide a high level of solution driving problem solving required

Job Location – City, State

Philadelphia, Pennsylvania

Hybrid Eligible – This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Information Systems and Computing

Pay Range

$43,919.00 – $66,183.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

  • Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay