Overview

Job Location:
Los Angeles, CA – University Park Campus

The USC department of Financial and Business Services is seeking an Accounts Payable Lead to join its team!

THE WORK YOU WILL DO 

The Accounts Payable Lead will understand full cycle accounts payable and is expected to provide high-quality and timely service and support to all departments, team members, and suppliers. You will be working with the AP processors on constant process improvement and problem solving. The lead will monitor vendor payments to ensure payments are with terms and that all processes are being followed accurately. The AP Lead will assist with month-end close, audits, and ad-hoc projects, and promote a professional and positive work environment. Processes payments to vendors, reimbursements to employees, and stipends to students in accordance with university, sponsored project, IRS, and state taxation requirements.  Identifies, researches, and resolves problems with invoices, check requests and other payment requests. Ensures that University payments are processed in a timely and accurate manner.

The Accounts Payable Lead:

  • Serves as a lead, train and oversee activities pertaining to workers performing similar work. Oversee workload balancing and allocates invoice processing assignments to other AP processors. Reviews work for quality.

  • Ensures invoices are processed timely and accurately and comply with established policies and procedures. Troubleshoots and provide technical assistance and training on AP systems (Antworks, Jaggaer, Hyland, Workday financials)

  • Manages the customer service platform, to ensure all email requests are resolved by the AP team in a timely manner. Monitors rush payment requests daily.

  • Assists with financial reporting, month, and year-end closing, filing, and invoice accruals.

  • Trains and provides leadership, guidance, and direction to student workers. Monitors student attendance.

  • Assists with development and implementation of new department programs, policies, and procedures. Interprets policies regarding financial payments.

  • Answers phone and email correspondence inquiries and requests from various departments, students, and vendors.  Interacts with university administrators, agency representatives, and colleges.

  • Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time. 

PREFERRED QUALIFICATIONS 

The ideal candidate for the position of Accounts Payable Lead meets the following criteria: 

  • Bachelor’s Degree

  • 3 years of experience

  • Previous lead experience

  • Experience with complete reconciliations (i.e., credit memo, prepaids, catalog supplier accounts) and assisting with accruals, month/year-end close procedures.

  • Preparing reports including audit responses, compliance reports, and payment analysis.

MINIMUM QUALIFICATIONS   

Candidates for the position of Accounts Payable Lead must meet the following qualifications: 

  • Associates degree; combined experience/education as substitute for minimum education

  • 1 year experience related bookkeeping/accounting experience. Knowledge of bookkeeping/accounting practices and principles. Ability to use variety of bookkeeping/accounting software applications such as databases, spreadsheets, et., as required.

About USC Business Services

The USC department of Business Services is comprised of Strategic Sourcing Procurement Services, Supplier Diversity Services, Disbursement Control and Accounts Payable, Business Operations, Sponsored Projects Accounting, and Mailing, and Material Management Services. These departments are primarily responsible for the purchase and payment of goods and services on behalf of the University in accordance with the policies set forth by the University, and federal, state, and local laws. We aim to provide exceptional customer service and are here to help the University community! We value Accountability, Teamwork, Open Communication, Integrity, and Opportunities for Growth & Professional Development. Join us – apply today!

The University of Southern California values diversity and is committed to equal opportunity in employment. 

Minimum Education: Associate’s degree. Combined experience/education as substitute for minimum education.

Minimum Experience: 1 year

Minimum Field of Expertise: Related bookkeeping/accounting experience. Knowledge of bookkeeping/ accounting practices and principles. Ability to use a variety of bookkeeping/accounting software applications such as databases, spreadsheets, etc., as required.

                                                  

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected].  Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$72187.htmld