Overview

Job Location:
Los Angeles, CA – University Park Campus

Public Exchange (PX) Business and Operations Analyst

USC Dornsife Public Exchange is an initiative unlike any other at the university. Founded in 2020, the Public Exchange fast-tracks collaborations between academic researchers and the public and private sectors to define, analyze and solve complex problems together. In the past year, Public Exchange has led a range of exciting projects to address challenges in public health, climate change, and sustainability with partners including the City and County of Los Angeles and the United Nations Foundation.

The Business and Operations Analyst (BOA) reports to the Director of Strategy (DSO) and Operations and works closely with the Executive Director. (ED) This role is essential to Public Exchange’s success. The ideal candidate is entrepreneurial, able to navigate complex processes, thinks strategically while not losing sight of the details, presents and summarizes data effectively, and is creative about operational improvements. The BOA’s work is central to building a robust and successful program. They are responsible for ensuring that all Public Exchange projects run smoothly from a financial and operational perspective, including tracking and managing Public Exchange budgets, providing data and metrics tracking for key operational objectives, and supporting proposal development and project execution. The BOA manages sensitive financial information and is therefore expected to operate with the highest standards of discretion, exercising sound judgement in all situations.

Essential Duties and Responsibilities

Budget Reporting and Tracking

The Business and Operations Analyst is the Public Exchange lead in tracking and managing the budget, serving as the team expert on all budget and financial metrics related to operations and project execution. Key Responsibilities include:

  • Advising Public Exchange leadership on budget planning and management;
  • Developing strong competency with university budgeting systems and delivering regular, accurate, and actionable reports;
  • Coordinating all project-related payments and procurement tasks with appropriate Dornsife business partners;
  • Continuously refining budget management and reporting processes;
  • Leading regular budget and operations meetings

Operations

The BOA is responsible for making sure that all required operational tasks are completed at project start and end. They are also the DSO’s key partner in designing new systems to support PX operations. Key responsibilities include:

  • Managing master tracker of all PX agreements and status, including:
    • Working with the Project Managers to ensure that all agreements are executed and circulated to partners and research teams in a timely manner;
    • Supporting projects by ensuring all relevant research team roles are filled and properly processed (research assistants, student workers, PhD students, etc.);
    • Ensuring compliance with reporting or other requirements in partner agreements.
  • Serving as Public Exchange’s primary liaison with relevant Dornsife and USC bodies including the Dornsife Business Office, the Dornsife Research Office, the Department of Contracts and Grants, the Office of General Counsel, the Stevens Center for Innovation, Dornsife Advancement, and other functional offices within the university as necessary.
  • Working with the DSO to improve operational tools and processes;
  • Serving as central metrics and data tracking lead across Public Exchange 

New Project Development

The BOA supports new proposal and budget development.

  • Lead budget development for new proposals;
  • Liaise with relevant university offices to ensure timely review and negotiation of contracting documents between external partners;

Desired Qualifications

  • Master’s degree or bachelor’s degree with three years of experience
  • Experience managing large and complex budgets
  • Demonstrated acumen in operational process improvement 
  • Flexibility and initiative appropriate to an early-stage operational environment
  • Strong analytical and organizational skills;
  • Proficiency in MS Excel, Google Workspace
  • Previous work experience in the higher education environment and with the Workday Financial Management system a plus.

Salary range: $78,000 – $90,000 – annual salary and will commensurate with skills and experience

Required Documents and Additional Information:

  • Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
  • Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Master’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Directly related education and project administration experience in specialized field represented by project.

                                                  

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected].  Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

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