Overview

Job Location:
Los Angeles, CA – University Park Campus

Finance Coordinator

USC Marshall School of Business

Finance and Business Economics Department
 

The FBE Department, USC Marshall School of Business seeks a FC to support the faculty, staff, and students.  The FC is responsible for administering and reconciling the department’s budgetary activities monthly, assist with budget preparations, gathering and tracking pertinent information for meetings, review and process reimbursements, purchase orders, Independent Contractors Agreement, payment of membership dues, hiring student workers.

 Responsibilities and Duties

  • Oversees and tracks budget; reconciles accounts; prepares monthly financial reports, processes purchase orders, reimbursements, check requests, and deposits; performs other financial related functions for the department 

  • Point of contact for department financial accounts, budget planning, forecasting, vendors and purchasing.

  • Performs administrative duties associated with executing and ensuring completion of special projects and data collection for the department 

  • Coordinates purchasing activities and interfaces with vendors

  • Processes paperwork for all student hires and student payroll on behalf of the department and its faculty

  • Serves as an internal resource for contracts and grants inquiries 

  • Perform other related duties as assigned or requested

Preferred Qualifications

  • 2+ years’ experience and familiarity working with budgets and financial documents 

  • Demonstrated ability to anticipate and plan for potential expenses that may impact the department budget.

  • Strong project management skills with demonstrated ability in setting and meeting deadlines and attention to details.

  • Strong knowledge and understanding of USC Financial processes, year-end closing, using multiple financial systems for budgeting, forecasting, and fiscal year close. (Ex: Workday, Salesforce, Concur, Excel etc.) and university reimbursement policies.

  • Intermediate knowledge of Microsoft Office applications, especially MS Word, MS Excel, and MS Outlook, Teams and Zoom

  • Ability to follow through with assigned tasks within established timeframes and with minimal supervision, exceptional focus on attention to detail and accuracy 

  • Strong skills in customer service, problem solving written and oral communication.

  • Strong knowledge of Workday and able to quickly pick up new task and resourceful with available information.

  • Ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads

  • Experience in a higher education environment, preferably in business, experience interacting and communicating with senior administration and faculty

Anticipated Hiring Range:

$32.60 – $39.63 ($63,570.00 – $77,278.00)

This range is determined using internal/external compensation data points for similar roles in our industry. We evaluate the candidate’s experience, education, and unique assets they bring to the job.  In addition, we look at equity across Marshall.

Required Documents and Additional Information

  • Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

  • Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

  • USC is requiring all students, faculty and staff to submit proof of COVID-19 vaccination and flu vaccination in order to access campus facilities for the fall semester. There is exemption process available for medical and religious reasons. Your safety is our top priority.

  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

  • The University of Southern California is an Equal Opportunity Employer that Values Diversity.

* University employer contributions may be subject to change due to financial impact of COVID-19

Why join the USC Marshall School of Business?

The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country’s top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies. USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.
 

For more information on the USC Marshall School of Business, visit: www.marshall.usc.edu.

Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Bachelor’s degree in accounting or related field. Two years’ experience in a professional finance environment. Excellent written and oral communication skills. Demonstrated experience managing heavy calendars and coordinating travel. Familiarity with filing system maintenance.

                                                  

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected].  Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$81096.htmld