Overview

Job Location:
Los Angeles, CA – Health Sciences Campus

One of the largest departments in USC’s Keck School of Medicine, the Department of Medicine is seeking an energetic, friendly, customer service -oriented professional to fill the HD Payroll/Personnel Coordinator I role. 

Under the direction of the current HR Payroll Analyst, the coordinator will provide expertise and guidance to the department’s 10 divisions and sub-units.  Candidate will also coordinate recruitment, onboarding, and support HR and Payroll projects. The successful candidate will provide a wide variety of payroll and/or personnel services for the department with minimal supervision.  Candidate will prepare, review and process payroll and personnel reports.

Responsibilities include but are not limited to the areas below. Special projects and other duties as requested.

Accountabilities:

  • Under the direction of the current HR Payroll Analyst, serves as a contact for HR and Payroll topics to staff and faculty and liaison with KSOM HR and University HR-related functions.
  • Assists with payroll-related responsibilities.  Tasks include assisting faculty, staff and students on entering/approving time in Workday, process check requests, reconcile pay results
  • Provides feedback and prepares paperwork to open and post positions, assists supervisors with candidate screening, and implements best recruitment practices.
  • Run Time Tracking reports and assist with timesheet approvals
  • Assist the HR Payroll Analyst in conducting completion of onboarding including obtaining signed personnel documents for KSOM HR upload, ensure staff completes Workday (personnel system) items, completes I9 and assist with Foreign National reverification. For temp staff, submit position management requests, request ivip.
  • Asist with the hiring and employment process
  • Assist with meeting with new hires and employees regarding paperwork completion and file preparation.
  • Serve as a liaison between the department and central payroll/personnel offices
  • Assist with yearly personnel budgeting entries in Beacon.
  • Asist with yearly year end/fiscal year costing allocation entries and verifications
  • Produce and run various Workday payroll reports
  • Other duties as assigned.

Ideal Candidate will have:

  • Ability to maintain a high degree of confidentiality
  • Customer Service Oriented
  • Excellent Communication Skills: Written and Oral
  • Excellent Customer Service Skills; excellent interpersonal skills including the ability to deal with complex and sensitive issues and personalities
  • 3+ years supporting Payroll and/or Human Resources activities
  • Recruitment Experience a Plus
  • Must be Proficient MS Office Outlook, Word, and Excel.
  • Detail Oriented: ability to identify variances, typos, etc.
  • Work with a sense of urgency

Preferred Qualifications :

  • Education: Bachelor’s Degree
  • Experience: 5 years of personnel and payroll management experience
  • Expertise: HR and Payroll experience in a university setting 
  • Exceptional communication and interpersonal skills;  written and verbal, required
  • Payroll experience preferably in a university setting. Knowledge of USC HRIS systems; Workday, the Student Information System (SIS),  Beacon, and College Work-Study (CWSP).

Minimum Education: High school or equivalent
Minimum Experience: 2 years
Minimum Field of Expertise: Skilled in payroll or personnel processing with knowledge of applicable federal, state, local laws and regulations. Ability to establish and maintain accurate payroll and personnel records.

Minimum Education: High school or equivalent
Minimum Experience: 2 years
Minimum Field of Expertise: Skilled in payroll or personnel processing with knowledge of applicable federal, state, local laws and regulations. Ability to establish and maintain accurate payroll and personnel records.

                                                  

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected].  Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$84108.htmld