Job Location:
Los Angeles, CA – University Park Campus

Could this be you? When new employees join USC, they instantly feel like a member of the Trojan Family because of your helpful and welcoming demeanor. You are the go-to person within the department for any and all transactional needs, you are considered the Workday guru! You are uber organized and have checklists for your checklists! You excel at having many balls in the air and can hand them off to others with ease.

USC’s Office of the Provost is looking for an HR Coordinator – someone just like you – to manage the onboarding process for new employees and to coordinate employee data changes. You will also work closely with the recruiters, Payroll, and Human Resources to ensure that new employees have everything they need to feel welcome and can hit the ground running on day one!

Please note: this is a seven (7) month fixed-term position, with an anticipated end date of 6/30/22.

What You’ll Need to Accomplish:

  • Responsible for new employee processing and first day onboarding, coordinate with new employee managers and internal teams to ensure an organized onboarding experience for each new employee.
  • Ensure accuracy of employee data including new employee information, and tracking and updating existing employee changes. Ensure the timely completion of all required orientation documentation, verifications, and training.
  • Maintain confidential personnel database and files for the department in accordance with established guidelines and policies.

The Must Haves for this position include:

  • High School Diploma
  • Minimum of 2 years of administrative experience
  • Minimum of 1 year of payroll or human resource experience in a higher education environment
  • Experience with payroll or personnel processing with knowledge of applicable federal, state, local law and regulations
  • 1 year of experience with Workday
  • Excellent problem solving skills
  • Think “we” not “I”; works towards the best solution rather than own solution
  • Promote team spirit of common efforts and results
  • Ability to multi-task with strong follow-up and follow-through skills and attention to detail and accuracy
  • Multi-level relationship building skills
  • Exhibit sense of urgency with regard to client servicing
  • Superior time management skills. Easily able to manage quickly changing priorities while meeting deadlines
  • Flexibility to shift priorities as needed to service clients. Demonstrated ability to re-prioritize on the fly
  • Ability to work independently and take initiative and anticipate needs
  • Excellent written and verbal communication skills and ability to interact with all levels of staff and management
  • Ability to work with highly confidential information with absolute discretion
  • Highly proficient with Microsoft Office Suite (including Word, Excel.)
  • Ability to travel to all university locations

The Would Be Nice to Haves include:

  • Highly proficient with 2-3 years experience using Workday HCM
  • Expert experience with 2-3 years using Excel and other data capturing/analysis tools
  • Experience with candidate management and applicant tracking
  • Knowledge of regulations and policies as they relate to hiring
  • Highly proficient with Microsoft Office Suite (including Word, Excel.)

Please note: this is a seven (7) month fixed-term position, with an anticipated end date of 6/30/22.

The Trojan Family Rewards

As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans. We pride ourselves in creating the best USC experience, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families including:

  • Benefits: Dental and vision plans, tuition assistance for our employees and their families, paid time off, flexible spending accounts, 1:1 retirement plan contributions, child care centers and up to $50,000 housing subsidy.
  • Discounts: Save money on USC sporting events, USC Bookstores, wireless plans, travel, accommodations, and local entertainment.
  • Career Growth: We are the largest private employer in Los Angeles offering tremendous development opportunities in multiple fields and industries. The Trojan Network connects current and previous members of the Trojan family to create an endless professional network.
  • Work Life Balance: You get paid time off the last week of December to spend time with your loved ones, based on business need.

As an equal opportunity employer, USC values and promotes diversity and inclusion in the workplace. The work culture thrives on mutual respect, trust, and synergy among all of its members.


Minimum Education: Related undergraduate study Combined experience/education as substitute for minimum education Minimum Experience: 1 year Minimum Field of Expertise: Broad knowledge of Human Resources as well as general administrative responsibilities. Ability to maintain confidentiality and work autonomously and efficiently.


USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected].  Inquiries will be treated as confidential to the extent permitted by law.

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