Los Angeles, CA – University Park Campus
The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and stage that make the university what it is.
The Dornsife Human Resources Office seeks an experienced full-time Human Resources Specialist to support the efforts and mission of Dornsife College of Letters, Arts and Sciences.
The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences. USC Dornsife offers undergraduates a choice of more than 160 majors and minors, and provides advisement to undecided and undeclared students. At the same time, we have initiated a concerted effort to strengthen USC Dornsife’s graduate programs, which include 38 doctoral degree programs.
As a successful candidate, you must possess an in-depth knowledge of key HR best practices. The ideal candidate will have 5 plus years’ successful experience in employee relations, compensation, performance management and HRIS systems; expert knowledge of Workday is a huge plus.
Has professional responsibilities for a large school or division’s day-to-day administration of a human resource program(s) and policies covering one or more of the following: employee relations; and recruitment and hiring. Assists Human Resource Director and administrators, directors, managers and supervisors with resolution of moderate to complex employee relations work-related problems, issues and complaints and/or staffing needs, recruitment, hiring and onboarding matters. Provides employee counseling and candidate and/or employee interviewing for designated human resource area(s) of activity. Develops, applies and interprets school or division designated human resource internal policies and procedures for program(s) and services. Advises administrators, directors, managers and supervisors on the application of related human resource policies, procedures, and guidelines and consults with appropriate university central personnel
offices, as needed. Reports to a Human Resources Director.
Responsibilities include but are not limited to:
- Administers, manages and coordinates the daily operation of Dornsife’s Postdoctoral program. Provides guidance to all faculty hiring managers and to give concierge customer service to all incoming postdoctoral employees. Includes preparation and verification of all necessary hiring documents.
- Administers, manages and coordinates all matters related to hiring fixed term employees and resource employees. Provides guidance to departmental staff on processes, best practices related to recruitment/hiring – including counseling on identifying appropriate titles and competitive wage recommendations. Includes preparation and verification of all necessary hiring documents.
- Administers, manages, and coordinates bonus, overload, and pay increase requests and requests for changes in % of effort.
- Coordinates and collaborates with department staff to track fixed term and resource employees to ensure timely extension of employment or separation, as appropriate.
- Manages internal automated system for the extension of postdoctoral and fixed term appointments. Includes providing access to the system, educating users, maintaining appointment letter updates and automated email notices.
- Coordinates programs and services in consultation with appropriate central personnel offices. Interacts with central personnel offices for collaboration purposes, advice and/or to provide school/department research and background information to facilitate administration and delivery of services
- Assists with the design and implementation of HR policies, procedures and services
- Monitors and ensures shared email inbox is current and all inquiries receive prompt response (shared responsibility)
- Facilitating human resources processes through Workday, the HRIS system
- Serves as a resource for human resources related inquiries
- Keen understanding of culture and diverse backgrounds
- Ability to maintain a high level of confidentiality
- Knowledge of federal, state, local regulations and laws, and ethical policies and practices
- Effective oral and written communication skills. Strong interpersonal skills is a must
- Ability to think strategically to improve existing process and ensure continued efficiency
- Organized and with a sense of urgency – strong prioritization skills and detail oriented
- Problem solving skills that drive performance, retention, and employee engagement
- 5+ years working in Higher Education in a progressive human resources role.
- PHR/SPHR or similar certification
Salary range: $72,500 – $80,000 – will commensurate with experience and skills
Required Documents and Additional Information:
- Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
- Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
- USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: Directly related human resource experience providing thorough knowledge of laws governing human resource and policies and procedures. Knowledge of human resource theories, principles and practices. Knowledge of principles and processes involved in business and organizational planning, coordination and execution. Demonstrated interpersonal and communication skills.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.
Certain positions are subject to background screening
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