Overview

Job Location:
Los Angeles, CA – University Park Campus

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.  

The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking an Office Assistant II for the Southern California Earthquake Center. The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences. USC Dornsife is also home to more than 50 research centers and institutes.

The Southern California Earthquake Center (SCEC) studies earthquakes and their effects using southern California as our natural laboratory. Our staff includes a diverse group of individuals from local and worldwide communities, who work to advance the Center’s high standards and strong reputation as a leader in earthquake science research. We nurture an inclusive, collaborative culture, where each employee is treated as an important contributor.

SCEC seeks a full-time Office Assistant to join our team. Candidates for this forward-facing position should be adept at numerous administrative tasks, including: responding to external and internal inquiries; maintaining office calendars; expense processing and travel arrangements for research staff at USC and at our collaborating institutions; purchasing; and budget monitoring. Other duties include helping to organize regular events ranging from large conferences to office staff meetings to web conferences. Daily tasks include supply management, creating and maintaining new hire materials and office manual, website editing, and general office management and coordination.

The ideal candidate will be an exceptional team player, who enjoys a fast-paced and challenging work setting, with a minimum of 2 years of administrative experience within a university setting. Strong skills in Google Workspace and Office 365, excellent email communication capabilities, and independent time-management skills are essential. Familiarity with Concur travel applications, Workday Financial Management software, and federal/university procurement policies is highly desirable. Some knowledge of earthquake science, natural hazards resiliency, or emergency preparedness is desirable.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

This position is grant funded.

Pay range: $21-$27 per hour – DOE

Required Documents and Additional Information:

  • Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
  • Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Specialized/technical training, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Accomplished general office and organizational skills along with working knowledge of standard software programs and applications. Needs to operate, maintain and demonstrate varied office equipment.

                                                  

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected].  Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$84352.htmld