Job Location:
Los Angeles, CA – University Park Campus

Job Summary

The Recruiting Assistant will support the recruiting lifecycle for a recruiting team by providing needed administrative, reporting, and transactional support. This position will perform accurate and timely candidate tracking and reporting throughout the recruiting lifecycle to communicate status and progress on behalf of the team and support team organization. This individual will execute transactional activities in Workday and coordinate interview logistics (e.g., scheduling, reserving rooms, arranging parking). The Recruiting Assistant will support the recruiting team’s ability to provide welcoming and personal experiences for candidates and a seamless transition from interview, to offer processing, to onboarding by partnering closely with the Onboarding team for hand-offs and scheduling. This person may also be involved in opportunities to research and identify process gaps and streamline existing processes. This role will help enable USC’s vision while championing USC’s culture and values.

This is a fixed-term position that will have a scheduled end date. Please note that this full-time role is eligible for all benefits/perks offered by USC to its employees, including but not limited to: medical, dental, vision plans, generous retirement contribution, tuition assistance, paid sick/vacation/holidays, etc.

Minimum Qualifications

The candidate for the position of Recruiting Assistant must meet the following qualifications:

  • Extensive applicable experience in talent acquisition or another related field.

  • Experience coordinating logistics for events.

  • Effective interpersonal skills.

  • Demonstrated written and verbal communications skills.

  • Team-oriented self-starter with the ability to work independently and proactively.

  • Experience working in an office or department support role.

  • Strong organizational skills, especially relating to coordination.

  • Comfort with data entry and reporting.

  • Ability to provide support as needed on projects.

  • Ability to exercise discretion with confidential information.

  • Familiarity with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Preferred Qualifications

The ideal candidate for the position of Recruiting Assistant has the following qualifications:

  • Bachelor’s degree in business, psychology, communications, or another related field.

  • Three or more years of experience in talent acquisition.

  • Experience in human resources and/or higher education.

  • Experience working with HR applications (such as Workday HCM and Applicant Tracking Systems (ATS)).

Job Responsibilities

The candidate for the position of Recruiting Assistant will be responsible for:

  • Organizing information to gather key inputs from phone screens, interviews, and other evaluation mechanisms and to measure the status and progress of recruiting activities.

  • Performing Workday transactions for the Talent Acquisition team throughout the recruiting lifecycle including generating pipeline reports, managing applicant and candidate information in Workday, and triggering background checks and onboarding activities for new hires.

  • Demonstrating ability to understand the recruiting lifecycle and triggering key communications and tasks for candidates and hiring managers accordingly.

  • Providing consistent support to the recruiting team by processing Workday transactions in a timely manner and maintaining high data quality.

  • Maintaining a responsive line of communication with recruiters and hiring managers to resolve outstanding questions or issues.

  • Supporting a positive candidate experience by helping to coordinate interviews (virtually and in-person) including key activities such as reserving physical spaces, coordinating calendars/scheduling, arranging parking and helpful candidate instructions, and other ad hoc administrative support activity related to hiring.

  • Soliciting constructive feedback and insights from hiring managers, recruiters and the broader team. Proactively incorporating suggestions for continuous improvement of work. Expanding knowledge of Workday modules and capabilities as well as recruiting leading practices. Proposing solutions for ways to automate manual tasks to increase consistencies and efficiencies.

  • Running reports in Workday to extract important data as requested by talent acquisition and hiring teams. Escalating and routing urgent issues and requests through appropriate channels. Making decisions with integrity.

  • Promoting an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.

  • Supporting recruiting strategy set by broader talent initiatives. Demonstrating, through words, actions, and ideas, alignment to USC’s strategic plan and the HR organization’s strategic plan. Enabling the university to fulfill its academic and people missions through enhanced HR service.

  • Performing other related responsibilities as requested and when necessary. The university reserves the right to add or change duties at any time.

The University of Southern California is an Equal Opportunity Employer

Minimum Education: Associates Degree

Minimum Experience: 1 year

Minimum Field of Expertise: One year of recruitment, human resources, or administrative experience. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Excellent organization and prioritization skills.


USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected].  Inquiries will be treated as confidential to the extent permitted by law.

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