Overview

Job Locations:
UT MAIN CAMPUS
AUSTIN, TX

Job Posting Title:

Accountant I – Payroll

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Hiring Department:

University Housing and Dining

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Feb 16, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

BENEFITS: UT Austin offers a competitive benefits package that includes:  
•     100% employer-paid basic medical coverage 
•     Retirement contributions  
•     Paid vacation, sick time, and holidays 
•     Career growth & professional development

Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team!

Purpose

To provide payroll support to University Housing and Dining (UHD) – Finance and Payroll Department. Maintain compliance with UT Austin policies and procedures. Assist in month-end reporting for all of UHD.

Responsibilities

  • Effectively communicates with team members, supervisors, and customers via oral and written format. Consistently displays a sense of urgency and responsiveness in identifying and addressing needs of customers, vendors, team members, and management. Displays a proactive approach to addressing change and adapts to a variety of assignments.

  • Effectively demonstrates knowledge of university policies and business procedures. Ensures that work reflects accuracy, neatness, thoroughness, and compliance with the position’s standard operating procedures. Uses collaborative solutions in problem-solving whenever appropriate. Remain current regarding new developments, technologies, and processes in all areas of the position’s responsibility.

  • Assists in approving electronic timesheets and managing timesheet changes. Ensure timely submission and approval of electronic timesheets. Process separation tickets and leave payouts at termination. Works with HR and UHD Supervisors to ensure that all exceptions are corrected and timesheets are approved for timely payroll processing. Create and maintain documentation on processes related to payroll, including New Employee Orientation training. Lead and present training on payroll processes/ timekeeping policies.

  • Using the HR Ticket System, process all tickets related to payroll (new hires, separations, timesheet updates, etc.). Work with HR on establishing UHD policy and procedure around timekeeping and maintaining accurate employee information in HR/Payroll system, including supervisory organization and cost allocation. Apply knowledge of HR policy and procedure. Coordinate with UT Benefits regarding leave awards.

  • Provide backup support for the Accounting and Finance team and perform other UHD Accounting related functions as assigned. Attend meetings, act as a liaison, and provide payroll expertise as well as knowledge of UHD policies and procedures.

Required Qualifications

  • Bachelor's Degree in Accounting or related field.

  • Uses and capabilities of data processing equipment.

  • Related work experience.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

  • 2 or more years of experience with processing payroll.

  • Customer service focused.

  • Strong interpersonal and communication skills are required, including the ability to collaborate effectively with cross-functional teams and be open to different perspectives.

  • Strong analytical and systems process analysis skills.

  • Results oriented with strong prioritization and organizational skills.

  • Committed to continuous learning.

  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

  • Experience with Workday Payroll.

  • University experience.

  • *DEFINE experience.

  • Bilingual- Comfortable translating, speaking, and presenting in Spanish.

Salary Range

$49,000 + depending on qualifications

Working Conditions

  • May work around standard office conditions

  • Repetitive use of a keyboard at a workstation

Work Shift

  • Monday – Friday, 7:30AM – 4:30PM. Hours and days may vary due to business needs.

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.