Overview

Job Location:
UT MAIN CAMPUS

Job Posting Title:

Director of Academic and Administrative Services

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Hiring Department:

Department of Electrical and Computer Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Sep 01, 2022

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Responsible for advancing the department interests by overseeing all academic, administrative, financial, business, and human resources functions, proactively identifying opportunities for maintaining and increasing operational efficiency, business function agility, and quality of academic services, and maintaining strong communication ties with other department units (external engagement, research administration, and IT services), ECE-relevant organized research units (e.g., Microelectronics Research Center and Wireless Networking and Communications Group), Cockrell School of Engineering and other relevant university units. Must exercise a high degree of initiative, diplomacy, confidentiality, and judgment.

Texas ECE is especially interested in qualified candidates who can contribute to diversity, equity, and representation in Electrical and Computer Engineering. At Texas ECE we strive to create a vital, inclusive, and welcoming community. The successful candidate should have excellent communications skills, leadership abilities, and possess the highest ethical standards, including a record of achievement in diversity and inclusion.

Responsibilities

  • Oversee all Academic, Administrative, Financial, Business, and Human Resource functions. 

  • Assist Department Chair with operational, tactical, and strategic planning of a large and complex organization comprised of 800+ employees and a multi-million dollar budget. Identify operational needs; design and implement systems for improved administrative productivity and efficiency.

  • Recruit, hire, and train staff to ensure a high level of support for Department. Provide professional development and growth opportunities for staff. Coordinate yearly staff evaluation process, and make merit and equity recommendations.

  • Act as Department Resource for University, College, and Department Policies, particularly Faculty and Staff Affairs.

  • Oversee and manage budget submissions for staff, faculty, student employee, state operating funds, and oversee related reporting requirements including gifts and endowments.

  • Coordinate components of Supplemental Budget and collaborate with Curriculum Coordinators to account for faculty leaves, temporary hires, class coverage.

  • Execute or coordinate Faculty Affairs processes including Leaves, Offer Package Process, Appointments, Orientation, and Summer Faculty Assignments process. Coordinate Faculty Affairs Processes including Reviews (Annual, Post Tenure, 3rd Year), Promotion, PAR and Appointment Preparation, and Faculty Awards.

  • Oversee development and implementation of standards for attainment of all ECE academic advising goals and objectives, including goals related to student graduation rates, student recruitment, and student diversity. Act as point person for academic integrity issues for students and faculty in the department.

  • Co-facilitate assessment and accreditation process for the department and oversee course management and course enrollment via membership on the ECE Curriculum Committee.

  • Collaborate with Director of External Engagement to develop partnerships with corporations, private foundations, national engineering organizations/societies, and federal/state agencies to secure external funding to support ECE programs. 

  • Oversee space allocation. 

  • Serve as department Workday Administrator and oversee Cost Center Management functions. Oversee Dept. Electronic Office, review transactions and compliance for approval. Respond to Legal/Discovery/Subpoena Requests, Produce Administrative Reports, Maintain Department Official Records. 

  • Other related functions as assigned.

Required Qualifications

  • Bachelor’s degree and a minimum of ten years, demonstrating successful experience administering academic and administrative operations in higher education.

  • Knowledge of academic and administrative processes supporting a large organization.

  • Understanding and ability to converse thoughtfully and intelligently about academic and administrative operations.

  • Demonstrated ability to work effectively in a team-oriented environment. Demonstrated ability to work successfully with individuals at all levels of an organization.

  • Demonstrated organizational skills.

  • Excellent verbal, written, and interpersonal communication skills.

  • Professional demeanor.

  • Excellent relationship-building skills.

  • Demonstrated ability to think strategically and creatively, work well under pressure, and manage details of several concurrent projects.

  • Desire to seek opportunities for collaboration and consistently consider new academic development opportunities through partnerships across campus.

  • Demonstrated ability to effectively manage competing priorities and to effectively identify and prioritize work.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

  • Graduate degree in a relevant field.

  • Relevant professional experience in managing large academic and administrative units serving large and diverse student, faculty, and staff populations, with a track record of successful jumpstarting/leading new academic programs, strategic restructuring of administrative functions, and developing/implementing strategic plans.

  • Experience working in a STEM environment, ideally with a substantial research operation. 

  • Experience collaborating with development officers in a higher education environment for growth in innovation areas.

  • Experience working with faculty, staff, and students in an academic environment.

Salary Range

$90,000 + depending on qualifications

Working Conditions

  • Work is performed in a standard office environment.

  • Repetitive use of a keyboard at a workstation

  • Work outside of normal business hours will be required on a periodic basis during peak periods and for special events.

Work Shift

  • Standard business hours from 8am to 5pm, Monday – Friday

  • Flexible work arrangements, to include flexible schedules and hybrid telework, are supported relative to business need.

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.