Job Location:

Job Posting Title:

Human Resource Coordinator


Hiring Department:

Animal Resources Center


Position Open To:

All Applicants


Weekly Scheduled Hours:



FLSA Status:



Earliest Start Date:



Position Duration:

Expected to Continue





Job Details:


Responsible for coordinating and administering human resources support for the Animal Resources Center (ARC).

UT Austin offers a competitive benefits package that includes:

  • 100% employer-paid basic medical coverage
  • Retirement contributions
  • Paid vacation and sick time
  • Paid holidays

Please visit our Human Resources (HR) website: https://hr.utexas.edu/ to learn more about the total benefits offered.


  • Submits job requisitions in Workday and posts recruiting advertisements to external career sites. Prepares employment offer letters and provides to the hiring supervisors. 
  • Submits hiring business processes in Workday upon receipt of a candidate’s signed offer letter.  Maintains open communication with newly hired employees to complete onboarding in Workday.  Runs weekly reports to manage open job requisitions and communicates updates to the hiring managers. 
  • Primary point of contact for departmental inventory. 
  • Reviews and approves all timesheets submitted and serves as the departmental timekeeper. Ensures compliance with university timekeeping policies. Runs a monthly timesheet report and pays out accrued compensatory and overtime as necessary. Sends email reminders to employees with overdue timesheets.
  • Maintains and updates employee personnel files and handles confidential records associated with this responsibility. 
  • Contributes feedback to the assistant director when developing or revising departmental policies and procedures. 
  • Submits all Workday business processes generated by the department. Works closely with SWS, eBITS for Workday support, and with the OVPR HR team.

Required Qualifications

  • Bachelor’s degree.
  • Minimum of two years’ experience in HR.
  • Demonstrated critical thinking and problem-solving skills. 
  • Attention to detail with strong verbal and written communication skills. 
  • Ability to take initiative and successfully manage projects.
  • Contributes within a team environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

  • Over two years’ experience in HR.
  • Completion of UT Austin’s HR Essentials series.
  • Experience submitting business processes in Workday. 

Salary Range

$50,000+ depending on qualifications

Working Conditions

  • Standard office conditions
  • Repetitive use of a keyboard at a workstation
  • Use of manual dexterity

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.


Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.


Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.



The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:



Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.