Overview

Job Location:
AUSTIN, TX

Job Posting Title:

Human Resources and Travel Associate

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Hiring Department:

Wireless Networking and Communications Group

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Sep 01, 2023

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Wireless Networking and Communications Group (WNCG) is an Organized Research Unit and interdisciplinary center for research and education with an emphasis on industrial relevance, with more than 200 graduate students and 28 faculty. The center is located within the Chandra Family Department of Electrical Computer Engineering (Texas ECE), a top-ranked department and the largest department in the Cockrell School of Engineering. WNCG works closely in conjunction with Texas ECE. 

WNCG’s mission is to create a collaborative environment that supports research, provides highly relevant education and opportunities, promotes technical innovation, imagination, and entrepreneurship in wireless networking, communications, and data sciences. Join us in changing the world! 

WNCG and Texas ECE are committed to the advancing of the common good through every aspect of research, education, and outreach activities. Diversity, equity, and inclusion are essential pillars for WNCG and Texas ECE in living up to our values and achieving greater impact. We are proud to be an Equal Opportunity Employer and welcome all qualified applicants regardless of race, ethnicity, physical ability, sexual orientation, gender, and gender expression, or socioeconomic background. 

Purpose

Provide human resources support, travel reimbursement processing, and related assistance for the Wireless Networking and Communications Group, a large, high-functioning, multi-million-dollar research center.

Responsibilities

  • Coordinate high-volume, complex center HR support throughout research personnel life cycle. Engage with diverse stakeholders and exercise regular problem solving. Initiate and manage Workday processing for center appointments, including but not limited to graduate and undergraduate research assistants, research staff, visiting research scholars and affiliates, visiting students, and volunteers. Support graduate student employees and research staff with requests related to employment, connecting them with appropriate offices and resources.

  • Collaborate with Texas ECE HR coordinator to ensure all center timesheets are completed by deadline. Arrange for payouts upon center employee separation. Perform regular reviews of Workday reports in support of mass processing.

  • Provide support and collaborate with center team, Texas ECE HR coordinator and Graduate Office, related departments, Cockrell School of Engineering, Graduate School, HRSC, Texas Global, and related offices for Workday and HR-related issues, projects, and troubleshooting. Act as a backup to center Financial Analyst in processing costing allocations, faculty summer appointments, and tuition bill processing. Function as center expert on HR policies. Attend relevant training to maintain knowledge.

  • Manage work authorizations for center research employees, exercising diplomacy and confidentiality. Collaborate with Texas Global for federal submissions to USCiS of individual cases, such as research staff and visiting research scholars. Process related fee payments. Provide supporting documents upon request for extensions, travel visas, etc.

  • Facilitate center authorizations and reimbursements related to travel and entertainment. Provide guidance on university procedure based on funding type, employee, and location requirements. Assist center members with conference registration payments and centrally billed travel. Coordinate center event travel and lodging. Function as center expert on travel and entertainment policies. Attend relevant training to maintain knowledge.

  • Help maintain center rosters and instructional guides for administrative and related processes.

  • Provide support for center events.

  • Other related functions as assigned.

Required Qualifications

  • Bachelor’s degree and three years of relevant human resources experience.

  • At least two years working in a public-facing customer service role.

  • Demonstrated resiliency and integrity working within a diverse environment. 

  • Demonstrated ability to prioritize job tasks in dynamic circumstances with conflicting deadlines. 

  • Demonstrated initiative as a self-starter to make independent decisions when appropriate.  

  • Demonstrated ability to multitask, work under pressure, and meet deadlines while working independently and/or as a team member. 

  • Demonstrated ability to work with accuracy and attention to detail, following directions without close supervision. 

  • Demonstrated ability of excellent interpersonal, verbal, and written skills. 

  • Professional demeanor and regular, punctual attendance. 

  • Solid knowledge of office productivity tools (Microsoft Office). 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

  • Experience providing training or coaching. 

  • Prior work experience in higher education, particularly in STEM or with a significant research operation.

  • Experience working with faculty and graduate students.

  • Experience working collaboratively with a multidisciplinary team.

  • Experience with Workday HR processes.

Salary Range

$53,000 + depending on qualifications

Working Conditions

  • May work around standard office conditions.

  • Repetitive use of a keyboard at a workstation.

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.