Overview

Job Locations:
AUSTIN, TX
UT MAIN CAMPUS

Job Posting Title:

Payroll Director

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Hiring Department:

Office of Accounting

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

This position provides for work-life balance with typically a 40-hour work week that includes flexible work arrangements.                 

           

Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees.  Payroll processes monthly, semi-monthly and off-cycle payrolls for employees of the university. Our Benefits and Deductions Teams are responsible for remitting and reporting payroll deductions and other payroll information to UT System Administration, state and federal agencies, and third-party vendors. We ensure compliance with federal, state and university laws and guidelines.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

  • Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
  • Voluntary Vision, Dental, Life, and Disability insurance options
  • Generous paid vacation, sick time, and holidays
  • Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
  • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
  • Flexible spending account options for medical and childcare expenses
  • Robust free training access through LinkedIn Learning plus professional conference opportunities
  • Tuition assistance
  • Expansive employee discount program including athletic tickets
  • Free access to UT Austin’s libraries and museums with staff ID card
  • Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
  • For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Provide overall leadership and strategic direction to Payroll Services and oversee all processes and programs that support payroll operations. Foster an environment of collaboration in addition to creating a culture focused on operational excellence.

Responsibilities

  • Direct and oversee all operations of Payroll Services, including hiring and supervising a staff of over 25 employees, coordinating payroll processes to ensure timeliness and accuracy of payments to approximately 29,000 employees, reporting and remittances of insurance, retirement, and other deductions as well as posting of fringe benefit and payroll accounting transactions.
  • Develop a strong and dynamic leadership team by providing feedback related to performance, conveying importance of individual responsibility and accountability, recognizing successes and achievements, and setting standards in terms of professionalism and integrity.
  • Foster strategic alliances with campus leaders, business process owners and departments to develop payroll policies, procedures and business processes that are compliant and also innovative and representative of higher education best practices.
  • Continue to partner with the Workday sustainment team and internal team members to implement, validate and review Workday functionality and system updates to make sure payroll configurations, calculations, integrations and reporting are working as expected.
  • Collaborate with UT-System General Counsel, UT Legal Affairs and key administrators in the interpretation of new or amended University or System policies, state laws and federal regulations as they impact payroll operations.
  • Work directly with external and internal auditors to ensure continued compliance and adherence with applicable state and federal laws related to payroll, human resources and financial operations.
  • Other related functions as assigned.     

Required Qualifications

Bachelor’s degree in Accounting or Business-related field. Minimum of 8 years as a manager in payroll or financial management. Comprehensive understanding of higher education payroll environment and applicable state and federal laws. Excellent organizational, communication, analytical, and problem-solving skills as well as exceptional attention to detail. Ability to exercise independent judgment and make decisions. Ability to exercise discretion and tact in interactions involving confidential and sensitive information. Demonstrated experience as a strong, inclusive leader dedicated to a culture that promotes employee success. Strong commitment to providing superior customer service to our employees and campus units. Demonstrated ability to work collaboratively with other departments and all levels of employees. Demonstrated experience in continuous improvement, knowledge of payroll systems and improvement practices, to promote efficiencies and effectiveness.  Proven high proficiency with Microsoft Office Suite, particularly Excel. 
 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

MBA or CPA, 10 or more years of progressively responsible experience in a higher education payroll environment. Detailed knowledge of the University payroll and financial systems and applicable institutional policies and procedures. Demonstrated experience with Workday HCM/Payroll.

Salary Range

$140,000

Working Conditions

  • Standard office conditions
  • Manual dexterity
  • Daily use of a keyboard and desktop computer

Required Materials

  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.