Job Location:

Job Posting Title:

Research Administration Manager, Department of Psychiatry and Behavioral Sciences, Dell Medical School


Hiring Department:

Department of Psychiatry


Position Open To:

All Applicants


Weekly Scheduled Hours:



FLSA Status:



Earliest Start Date:



Position Duration:

Expected to Continue Until Aug 31, 2024





Job Details:

General Notes

Funding is expected to continue. This is a grant funded position with an end date of 08/31/24, renewable based upon availability of funding, work performance, and progress toward research goals.


Oversee research administration of the Department of Psychiatry and Behavioral Sciences at UT Austin – Dell Medical School.  


  • Manage all aspects of research accounting including grants (federal, state, foundation, and industry), clinical trials, research gifts, and faculty start-up accounts. 

  • Monitor post award activities to ensure compliance for cost transfers, budget revisions/adjustments, and reporting. Assist Principal Investigators with submission of annual, quarterly, or monthly reports to funding entities. Perform periodic review of expenditures, commitments, and their compliance with grant agreements. 

  • Work with research faculty and support staff to review and analyze PI research funding accounts with regular frequency to address spending burn-rates, staff allocations, and funding period forecasts. 

  • Monitor account balances, reconcile all research funding accounts, and distribute regular financial reports to Principal Investigators. Coordinate costing allocation updates as required. 

  • Coordinate with Dell Med Spa for pre-award functions as needed, which may include grant budgeting and grant modifications. 

  • Other related duties as assigned.

Required Qualifications

Bachelor’s degree. Five years of experience in research administration or three years w/Master’s degree. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of two years of research administration experience is required. Excellent financial analytical ability. Familiarity with financial transaction data, forecasting, and the ability to perform financial analyses. Experience with Microsoft Excel, including a working knowledge of pivot tables and formulas. Ability to present financial reports and data in a clear and concise manner. Strong organizational, administrative, time management and critical thinking skills. Ability to meet deadlines and shifting priorities in a fast-paced environment and manage competing projects and deadlines. Excellent interpersonal skills especially in written and verbal communication. Motivated to deliver excellent customer service to faculty and staff. Must be self-directed and able to work independently and with collaborative partners. Must be flexible and open to new responsibilities and evolving workflows. Possess a high degree of judgement and awareness of confidential data and situations.  The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: https://dellmed.utexas.edu/culture. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Certified Research Administrator (CRA). Working knowledge of Workday, DEFINE, Smartsheet, and PowerPoint. Familiarity with eRA Commons, NSF, Research.gov, and/or Grants.gov. Experience with UT System policies, systems, and procedures.  Experience with purchasing and/or working with graduate student appointments. Experience in an academic medical research environment.

Salary Range

$70,000 + depending on qualifications

Working Conditions

  • May work around standard office conditions.

  • Repetitive use of a keyboard at a workstation.

  • Occasional weekend, overtime and evening work to meet deadlines.

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.


Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.


Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.



The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:



Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.