Overview

Job Location:
UT MAIN CAMPUS

Job Posting Title:

Senior Human Resource Coordinator

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.  

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

Support human resource functions for the College of Liberal Arts and collaborate with team members to provide effective HR support for the college.

Responsibilities

  • Collaborate with HR Director, and Central HR in ensuring I-9 compliance across the college. Oversee I-9 centralization, serving as point of contact for departmental questions and troubleshooting. Run I-9 reports and optimize data to share with department contacts.
  • Manage centralized HR e-mail through triage of issues, timely responsiveness, and escalation of issues as necessary. Work with staff and university central offices to address and resolve issues by providing direct assistance to them when able to and working with the team to resolve issues as they arise. Serve as primary contact for college and facilitate effective channels of communication on behalf of HR team. Help track work in progress, provide follow up on action items, and improve business processes and data collection, including developing tools to collect, communicate, and disseminate information.
  • Review and approve Workday Business Processes (BPs) related to students and staff. Ensure that all transactions are in compliance with the rules and regulations of the University. Assist college with creating BPs related to office student hiring, onboarding, time-reporting, and separating. Provide additional support to HR team, as needed, for Workday business processes and/or reporting, and aiding the college into providing comprehensive Workday support.
  • Support the Director, CoLA HR, and Finance teams with efforts to implement Workday best practices for the college. Oversee documentation and publication of best practices and college-specific procedures. Serve as a resource for training and learning opportunities for new and continuing Liberal Arts staff. Responsible for coordinating and administering student human resources support for the College of Liberal Arts.
  • Organize human resources activities for recruitment and hiring of new staff, including management of recruitment documentation. Manage and complete separations and off-boarding for employees. Assist with implementation of HR policies and procedures, and employee inquiries.
  • Prepare college-wide compliance reports, distribute to target audiences, and monitor results.
  • Serve as a liaison for the college at campus wide meetings including sharing information with the college. Coordinate and/or lead training sessions and open labs for CoLA staff. Provide additional administrative support including special projects, and other duties assigned.

Required Qualifications

Bachelor's degree with at least five years of related experience. Demonstrate excellent oral and written communication skills with proven ability to effectively communicate with all levels of management and respond to faculty and staff and students tactfully, clearly and concisely. Demonstrated history of reliable and regular work attendance. Ability to work effectively as a team, or independently, as required. Ability to research policy questions and find qualitative answers. Professional and positive demeanor. Demonstrated record of excellent customer service. Demonstrated ability to maintain strict confidentiality around restricted and sensitive information and records. High level of proficiency with Microsoft Office programs. A self-starter with the ability to work efficiently and flexibly in a fast-paced environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in human resources, business administration, or related field with more than five years of experience in human resource functions. Experience working in higher education or related fields. Knowledge of UT's policies and procedures. High level of proficiency with Workday, Qualtrics, Smartsheet, Adobe Acrobat, and comfortable learning new software.

Salary Range

$57,000 + depending on qualifications

Working Conditions

Typical office environment

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.