Overview

Job Location:
AUSTIN, TX

Job Posting Title:

Temporary Support Staff (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2022

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Location:

AUSTIN, TX

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Job Description:

To recruit applicants into the current UTemps pool. Those in the pool, when matched and selected, will fill in as temporary employees whenever a University department requests temporary support.

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process to enter the active UTemps pool.  Work hours may vary depending on the assignment requirements. Location is mainly on campus but some will be off-campus.

Responsibilities

  • Provides Basic to complex temporary support for any given department within the University at any given time in diverse job titles.  Provides specific skills and experience to support University departments.  Answers multi-line telephone system and fields questions. Check, collect and distribute campus mail.  Provides general support to staff, faculty, and visitors. 

  • Performs general office functions – filing, copying, faxing sorting.  Experience maintaining calendars and schedules for multiple administrators, composing and/or editing correspondence.  Working with databases, and working with confidential information.  Working with Word, Excel and Outlook programs.

Required Qualifications

High School graduation or GED. An equivalent combination of relevant education and experience may be substituted as appropriate. Experience with basic to advanced administrative work.  Experience multi-tasking. Experience with detail-oriented procedures. Experience following instructions. Experience providing excellent customer service. Experience working independently and as a team member. Must have interpersonal skills. Must be dependable, reliable, responsible, motivated, resourceful and versatile. Must have the required education, skills and experience in order to perform the specific temporary assignment successfully. Regular and punctual attendance a must.  Professional demeanor.

Preferred Qualifications

Two years or more of experience performing the specific skill or experience of the temporary assignment. Bachelor’s degree. Proficient experience with Workday (Cloud Enterprise Resource Planning – ERP) Software, Word, Excel, PowerPoint, MS Project, Access and Outlook applications. Experience with Web browsers. Capable of working in a fast-paced and changing work environment. Demonstrated ability to work with confidential documents and maintain confidentiality. Excellent attention to detail. Professional demeanor.

Hourly Rate

$15.00+ depending on qualifications.

Working Conditions

  • May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Climbing of stairs. Lifting and moving.      

Work Shift

  • The work hours are from 8:00 a.m. to 5:00 p.m.

  • Candidates must be flexible to work varied hours as indicated by job assignments.

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.