Job Location:
Charlottesville, VA

The University of Virginia Office of Sponsored Programs (OSP) seeks a Grants and Contracts Administrator, reporting to the Assistant Director of Pre-Award, to perform sponsored proposal, award, and compliance activities supporting our research mission. This position is eligible to be remote.

OSP's mission is to provide leadership in research administration, support the research endeavors of University faculty, ensure the responsible stewardship of research funding, and oversee the submission of proposals and the negotiation and acceptance of awards by the University according to State, University and sponsor regulations.

Grants and Contracts Administrators possess a comprehensive understanding of grants and contracts administration. Administrators are responsible for the processing of awards in the financial system and serve as a principal contact for internal and external subrecipients and sponsors.

The preferred candidate will have strong listening and communication skills, be adept at learning new systems, and will grasp new concepts and processes easily and efficiently. The ability to work self-sufficiently on assigned tasks while still being an active and integral part of the Pre-Award team is a key component of the Grants and Contracts Administrator role. OSP is a fast-paced, deadline driven environment with high volume, requiring excellent time management and organizational skills. 

Grants Administrator Responsibilities:

  • Accurately and efficiently manages setup of sponsored awards in the both the research administration system (ResearchUVA Powered by Huron) and the financial system (Oracle or Workday Financials). 

  • Reviews awards for conformity with University, federal, state, and Sponsor policies; identifies, articulates and resolves relevant issues in award/agreement review on a timely basis through contact and follow-up with University administrators, faculty, sponsors or third parties as appropriate.

  • Assesses, creates and manages outgoing sub-awards for the University. Performs risk assessments, reviews and negotiates outgoing sub-award agreements and amendments.

  • Serves as a resource for the University faculty and staff on research administration, ensuring compliance with state, Federal and University rules, regulations, policies and practices (such as FAR, Uniform Guidance, sponsor guidelines, etc.) 

  • Manages a complex portfolio while providing quality service and adhering to Sponsor deadlines.

  • Participates in the development and maintenance of standard operating procedures governing award setup and non-financial post award research administration at UVA.

  • Reviews proposals for conformity with University, State, and Sponsor guidelines.

  • Mentors new administrators and provides guidance.

  • In addition to the above job responsibilities, other duties may be assigned.

Grants Administrator Minimum Requirements:

  • Education: Bachelor's degree

  • Experience: At least three years of research administration experience. Four additional years of experience may be accepted in lieu of degree.

  • Licensure: Certified Research Administrator (CRA) certification is preferred.

Anticipated salary is commensurate with qualifications and experience.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Application Instructions: Please apply through Workday, and search for R0054528.  Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

  • CV/Resume

  • Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jessica Speth, Academic Recruiter, at js9rk@virginia.edu.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.