Overview

Job Location:
Winston Salem, NC

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

 

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

 

Current  Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History. 

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Program for Leadership and Character is seeking a detail-oriented, responsible, and trustworthy Business Manager to support its financial operations. The Business Manager has responsibilities for daily operational activities, budget, and financial accounting for multiple grant, gift and endowment accounts, with a special focus on managing all administrative, personnel, and financial operations of a new Educating Character Initiative that will hire staff, share resources, and offer grants to support U.S. colleges and universities. The position provides administrative and financial direction to the Program and requires an exceptionally high level of discretion due to exposure and access to highly confidential and sensitive information.

Wake Forest University is a private, coeducational institution dedicated to academic excellence in liberal arts, graduate and professional education. Located in Winston-Salem, NC (“The City of Arts and Innovation”), the University is ranked among the top thirty national universities by U.S. News and World Report. The University has a deep institutional commitment to public service and engagement with the world, as indicated by the motto Pro Humanitate (for humanity), which encourages students to develop the qualities of human character needed to serve humanity. With the aim to educate the whole person, the University has established an innovative Program for Leadership and Character that reaches students, faculty, and staff inside and outside of the classroom. Through innovative teaching, creative programming, and cutting-edge research, the Program aims to transform the lives of students, foster an inclusive culture of leadership and character at Wake Forest, and catalyze a broader public conversation that places character at the center of leadership. Over the last decade, Wake Forest faculty have become leading experts in the study of character, and the Program for Leadership and Character has been profiled as a national leader in character education. Most recently, the Program received a $30 million grant from Lilly Endowment, Inc. to extend its work at Wake Forest and become the hub of a national higher education network devoted to educating character. For more information about the Program, see https://leadershipandcharacter.wfu.edu/ For more information about the grant that funds the Educating Character Initiative, see https://news.wfu.edu/2023/01/24/wake-forest-university-awarded-30m-lilly-endowment-inc-grant-to-build-national-capacity-for-character-education/

Please provide a cover letter explaining your relevant interests and experiences and how they align with the mission of the program and the requirements of the job and a resumé. The position may begin as early as June 1, 2023, though there will be flexibility on the start date. Review of applications will begin on April 1, 2023. Hybrid or remote schedule options are available for this position.

Job Description

Essential Functions:

  • Manages the budget for the Educating Character Initiative.
  • Prepares ongoing budget reports for grant, gift and endowment accounts; monitors actuals versus budget; advises units regarding variances and salary/operating issues impacting the budget.
  • Prepares annual financial reports for donors and funding agencies.
  • Ensures that the Program is meeting fiscal year-end closing requirements.
  • Coordinates financial and budget procedures, including processing supplier invoice requests, cash sales, journal entries, and expense reports. Coordinates with vendors and suppliers for our major conferences.
  • Manages unit salaries and works with the Director of Program Administration and the Director of Talent Management in the Office of the Provost and Payroll to ensure that salaries and distributions are correct.
  • Provides ad hoc financial analyses as requested; performs information research and analysis for special projects and new programs, as needed.
  • Processes financial transactions and coordinates, tracks, and maintains records regarding expenses. Performs expenditure reviews to ensure that all costs are allowable, allocable, reasonable, and necessary, to perform the scope of work as laid out in the grant/award. Ensures that the expenditures are within the approved grant budget.
  • Communicates updates to policies and procedures, as required.
  • Composes memos, letters, and reports and creates forms according to specific needs and grant requirements.
  • Ensures compliance with all university, federal, state, and local rules and policies.
  • Assists with Workday process approvals; validates budget availability. Roles may include: approving transactions, tracking and monitoring data related to expenses, workflow assistance, collaborating with business managers, Director of Talent Management in the Office of the Provost, payroll, or finance for correcting issues, and testing Workday upgrades/releases.
  • Other duties as assigned.

Required Education, Knowledge, Skills, Abilities:

  • Bachelor’s degree in Accounting, Finance, or related discipline with at least three to five years of related and progressively more responsible financial work, or an equivalent combination of education and experience.  
  • Commitment to educating the whole person and supporting the mission of the Program for Leadership and Character.
  • Experience managing and preparing budgets, overseeing grants, and coordinating multiple projects simultaneously.
  • High level of proficiency in Excel and Google Sheets and the ability to utilize these skills to meet ad hoc data needs in support of leadership requests for analysis, forecasts, or ongoing reports.
  • Ability to represent analysis results and or projections in PowerPoint presentations and Excel graphs.
  • Strong logical and analytical problem solving skills; strong critical thinking skills with attention to detail.
  • Exceptional interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community; proven communication skills, both verbally and in writing.
  • Ability to manage multiple tasks under pressure and is highly adaptable to rapidly changing priorities; excellent time management skills; ability to organize personal workflow.
  • Ability to analyze and interpret policy and procedural questions without the benefit of precedents.
  • Ability to work independently; evidence of good judgment and high-level problem solving skills, unquestionable integrity and a strong sense of professional ethics.
  • Ability to acquire knowledge of new systems in a short time period.
  • Good character, sound judgment, and a strong work ethic.

Preferred Education, Knowledge, Skills, Abilities:

  • An advanced degree in accounting, business, management, or related fields.
  • Experience working in a higher education setting.
  • Experience with Workday.
  • Familiarity with Wake Forest University.

Accountabilities:

  • Responsible for own work only
  • Budgetary responsibilities.

Additional Job Description

In an effort to protect the health and safety of the campus community, all faculty and staff positions, excluding staff who perform duties exclusively at Graylyn Conference Center, are required to be fully vaccinated with an FDA approved or authorized COVID-19 vaccine prior to their hire date. Once hired, faculty and staff must maintain full COVID-19 vaccination status throughout their employment at Wake Forest University. Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination should contact Human Resources to request a reasonable accommodation.

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.